administrative assistant
Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
Work setting:
Retail/wholesale establishment/distribution centre.
Tasks:
- Coordinate the flow of information within the team.
- Open and distribute mail and other materials.
- Plan and organize daily operations.
- Train other workers.
- Record and prepare minutes of meetings, seminars and conferences.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Manage contracts.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Oversee the preparation of reports.
- Order office supplies and maintain inventory.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Provide customer service.
- Maintain and manage digital database.
Computer and technology knowledge:
- Electronic scheduler.
- Adobe Photoshop.
- Database software.
- MS Office.
- Electronic mail.
- Point of sale system.
Work conditions and physical capabilities:
- Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
Personal suitability:
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Organized.
- Team player.
- Client focus.
- Reliability.
- Adaptability.
- Accountability.
- Efficiency.
Screening questions:
- Are you available to start on the date listed in the job posting?.
- Do you have experience working in this field?.
- Do you have the required certifications listed in the job posting?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
Experience:
1 year to less than 2 years.
Employment terms options:
- Morning.
- Day.
- Overtime available.
Other benefits:
- Free parking available.
- Team building opportunities.
Support for newcomers and refugees:
Offers mentorship programs that pair newcomers and/or refugees with experienced employees .
Support for youths:
- Offers on-the-job training tailored to youth.
- Offers mentorship, coaching and/or networking opportunities for youth.
Support for Indigenous people:
Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
Support for mature workers:
Offers mentorship, coaching and/or networking opportunities for mature workers .
Supports for visible minorities:
Offers mentorship programs that pair members of visible minorities with experienced employees.