Virtual Assistant

Responsibilities:

Provide administrative and virtual support to Management and the wider real estate team.

Manage calendars, schedules, meetings, appointments, reminders, and follow-ups.

Coordinate assigned projects and tasks from initiation through completion.

Create and maintain project timelines, task lists, trackers, and status updates.

Coordinate activities relating to property listings, marketing campaigns, client enquiries, property viewings, and other real estate initiatives.

Assign or follow up on tasks with relevant team members and monitor progress.

Ensure deadlines, deliverables, and responsibilities are clearly communicated and followed up on.

Coordinate internal and external meetings and document key action points where required.

Follow up with team members, agents, vendors, clients, and other stakeholders on outstanding tasks or requirements.

Maintain organized digital files, property documents, client records, reports, spreadsheets, and project documentation.

Assist with preparing property presentations, reports, proposals, spreadsheets, meeting notes, and other business documents.

Support the preparation and coordination of property listings and marketing materials.

Assist with client communication, scheduling, enquiries, follow-ups, and other administrative aspects of the client journey.

Coordinate with sales and marketing teams to ensure property-related activities and campaigns are executed on schedule.

Monitor project milestones and flag delays, risks, dependencies, or issues to Management.

Help ensure effective communication and coordination between Management, sales, marketing, agents, and other team members.

Assist with planning and execution of property launches, inspections, viewings, events, campaigns, and other business initiatives.

Track recurring responsibilities and ensure important operational and property-related activities are not missed.

Conduct online research on properties, markets, locations, competitors, prospects, and other relevant topics when required.

Compile and organize research findings into clear and useful reports or summaries.

Maintain accurate records of tasks, deadlines, client activities, property information, and project progress.

Identify opportunities to improve administrative, coordination, and operational processes.

Maintain strict confidentiality when handling client, property, financial, business, or other sensitive information.

Perform other reasonable administrative, coordination, and operational duties assigned by Management.

Requirements:

Minimum of 2 years' experience as a Virtual Assistant, Administrative Assistant, Project Coordinator, Executive Assistant, Operations Assistant, or in a similar role.

Previous experience in real estate, property management, sales, property marketing, or a related industry is an advantage.

Proven experience coordinating projects, teams, tasks, or multiple workstreams.

Strong organizational and time management skills.

Excellent written and verbal English communication skills.

Strong follow-up and task management abilities.

Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Proactive approach to identifying issues, following up on tasks, and seeing responsibilities through to completion.

Strong proficiency with digital productivity, communication, and collaboration tools.

Comfortable working with project and task management platforms.

Proficiency in tools such as Google Workspace, Microsoft Office, Slack, Trello, Asana, ClickUp, Notion, Monday.com, or similar platforms.

Strong spreadsheet, documentation, and file management skills.

Ability to prepare clear reports, trackers, presentations, and status updates.

Strong research and information-gathering skills.

Ability to work independently with minimal supervision.

Strong problem-solving and decision-making skills.

High level of professionalism, reliability, accountability, and discretion.

Comfortable working with international clients and teams.

Reliable internet connection and suitable equipment for remote work. Willingness and ability to work according to a schedule aligned with Eastern Time (ET).

Key Skills:

Virtual Assistance

Real Estate Administration

Project Coordination

Task & Deadline Management

Client Coordination

Property Listing Support

Calendar & Meeting Management

Team Coordination

Administrative Support

Documentation & Reporting

Research & Data Collection

Communication & Follow-Up

Digital Collaboration

Problem-Solving

Organization & Time Management

Attention to Detail

Performance Expectations:

Performance will be assessed based on factors including:

Timely completion and follow-up of assigned tasks.

Accuracy and organization of client, property, and business records.

Effective coordination of projects, meetings, property activities, and internal workflows.

Consistency in following up on outstanding tasks and deliverables.

Timely identification and escalation of delays, issues, and operational gaps.

Quality and accuracy of reports, trackers, documents, and administrative work.

Responsiveness and professionalism in internal and external communication.

Ability to keep projects and team members on track.

Reliability, accountability, and ability to work independently.

Contribution to improved administrative and operational efficiency.

What We Offer:

Remuneration: NGN 275,000 monthly. Fully remote work arrangement.

Opportunity to work across real estate, property, sales, marketing, and business operations.

Professional growth and career development opportunities.

Opportunity to develop expertise in project coordination, real estate operations, and business administration.

A dynamic, collaborative, and performance-driven working environment.