office administrative assistant
About the company
About the Position: We are a growing janitorial and commercial cleaning company looking for a reliable, organized, and professional Administrative Assistant to support our day-to-day office operations and our delivery needs.
Your tasks
The successful candidate will be comfortable communicating with customers, handling phone calls and emails, preparing proposals and estimates, keeping administrative tasks organized, and delivering supplies to our valued customers. Experience in the cleaning, janitorial, construction, or service industry is an asset but not required.
Key Responsibilities:
- Answer and manage incoming phone calls in a professional and friendly manner.
- Respond to customer inquiries by phone and email.
- Prepare and type service proposals, quotes, and estimates.
- Assist with preparing contracts and other customer documents.
- Maintain customer records and company files.
- Enter and update information in spreadsheets and office systems.
- Assist with invoicing, purchasing orders, and basic bookkeeping tasks as needed.
- Prepare reports, letters, forms, and other office documents.
- Help ensure staff requests and follow ups are completed on time.
- Make supply deliveries and drop off to our clients? facilities.
- Preform general administrative and office duties.
Requirements
Qualification and Skills:
- Previous administrative or office experience preferred.
- Excellent verbal and written communication skills.
- Professional and friendly telephone manner.
- Strong organization and attention to detail.
- Ability to manage multiple tasks and priorities.
- Comfortable using Microsoft Office, Google Drive, CRM, QuickBooks, or similar software.
- Good typing and computer skills.
- Ability to prepare professional documents and proposals.
- Basic bookkeeping knowledge required.
- Strong customer service skills.
- Must have a valid driver?s license with a good driving record.
- Ability to drive a company delivery van to conduct client deliveries.
- Ability to work independently and as part of a team.
- Experience with janitorial, cleaning, construction, or other service based businesses is an asset.
Education
- Secondary School (preferred)
What we offer
What We Offer:
- Competitive pay
- Full time employment
- A friendly and professional work environment.
- Opportunities for growth and increased responsibility.
- Training and support.
How to apply
How to Apply: Please submit your resume and a brief description of your relevant experience. We look forward to hearing from you.
Other
Job Type: Full-time
Pay: From $40,000.00 per year
Ability to commute/relocate
- Delta, BC V3M 6S6: reliably commute or plan to relocate before starting work (required)
Work Location: In person