ACCOUNTS ASSISTANT

Job Scope

• Assist in handling daily accounting operations, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL) transactions.
• Process, verify, and record invoices, payment vouchers, receipts, and other accounting documents accurately and in a timely manner.
• Assist in preparing and processing payments to suppliers and other relevant parties.
• Monitor outstanding invoices and follow up on payments and collections when necessary.
• Maintain accurate and up-to-date accounting records and ensure all transactions are properly recorded in the accounting system.
• Perform bank reconciliations and assist in identifying and resolving discrepancies in financial records.
• Assist in preparing monthly accounting reports, financial statements, and supporting schedules.
• Support month-end and year-end closing activities, including preparation of relevant documents and reconciliations.
• Assist in preparing GST-related documents, reports, and supporting schedules for submission.
• Verify and ensure the accuracy of financial transactions, invoices, and supporting documentation.
• Assist in monitoring company expenses, petty cash transactions, and reimbursement claims.
• Maintain proper filing, documentation, and organization of accounting records for easy retrieval and reference.
• Liaise with suppliers, customers, banks, and internal departments regarding invoices, payments, and other accounting matters.
• Assist in preparing supporting documents and schedules for internal and external audits.
• Ensure accounting records and documentation are maintained in accordance with company policies and relevant accounting procedures.
• Assist in monitoring cash flow, tracking expenses, and preparing financial information when required.
• Identify accounting discrepancies and promptly report any irregularities to the supervisor or management.
• Provide administrative support to the Accounts and Finance Department when necessary.
• Ensure confidentiality and proper handling of company financial information and records.
• Support the Accounts and Finance team in improving daily accounting processes and maintaining accurate financial records.
• Perform any other accounting, administrative, and ad hoc duties as assigned by management.

Job Requirements

• Minimum Diploma in Accounting, Finance, Business Administration, or related discipline.
• Relevant working experience in accounting or finance-related functions will be an advantage.
• Basic understanding of accounting principles, procedures, and financial transactions.
• Familiarity with Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL) processes will be an advantage.
• Knowledge of GST-related accounting procedures and documentation will be beneficial.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.
• Familiarity with accounting software such as MYOB, QuickBooks, SAP, or other accounting systems will be an advantage.
• Good numerical skills with strong attention to detail and accuracy.
• Good organizational, administrative, and time management skills.
• Able to maintain accurate records and handle accounting documents systematically.
• Responsible, reliable, and able to handle confidential financial information professionally.
• Good communication and interpersonal skills to coordinate with internal departments and external parties.
• Able to work independently with minimal supervision and contribute effectively as part of a team.
• Willing to learn new accounting procedures, systems, and company processes.
• Able to prioritize tasks, manage multiple responsibilities, and meet reporting deadlines.
• Possess a positive working attitude, initiative, and willingness to take on additional responsibilities.
• Able to work in a fast-paced working environment.
• 6-day work week.