Receptionist & Facilities Administrator
Who we are:
Frigoglass is a leading global provider of commercial cooling solutions for the beverage industry, with three decades of experience delivering energy-efficient innovations that showcase and enhance our customers’ brands.
Operating across three continents and employing more than 3,000 people, we bring together diverse cultures, experiences, and perspectives in a truly international environment. Our people are at the heart of our success.
We are committed to equal opportunities, competitive rewards, and a workplace built on integrity and a strong Code of Ethics. At Frigoglass, you’ll find a modern and collaborative environment that supports continuous learning, personal growth, and career development.
Join us and be part of a team that turns ideas into impactful solutions!
About the Role:
Provides a courteous reception service to employees, visitors and callers and manages company front office tasks. Administrate facility management tasks in relation to services acquisition, purchasing and budget and records maintenance. Advise and administrate company policy for mobile phones, company cars and fuel cards provision
As a Receptionist & Facilities Administrator you will:
- Respond to all incoming phone calls in a polite a proper manner and redirect them to the suitable contact. Take and pass on messages determining urgency and expedite response.
- Welcome and cater all visitors to the relevant individual or department and maintain visitors list as per process.
- Receive and distribute incoming mail and administer outgoing correspondence timely and accurately.
- Administer routine parking and taxi arrangements, meeting room bookings, car wash deliveries.
- Administrate Facilities purchasing in an effective and timely manner including purchase orders preparation, invoice receipt, checking and processing.
- Manage facilities and office supplies and consumables including ordering, receipt, and invoice checking.
- Administrate fuel cards issuance, monthly invoices receipt and checking, policy compliance and relevant record maintenance.
- Prepare all travel related documentation (visas etc.) when requested.
- Administrate the proper maintenance and repairs needed at Head Office.
- Administrate company mobile phones policy implementation, device ordering and renewal process, invoice receipt and processing and relevant record maintenance.
- Maintain internal and external directories of facilities (telephone lists, inventory, contacts)
- Maintain and update databases on Company cars & fuel.
- Administrate ISO related activities and accurately maintain the relevant records.
- Assist in any other tasks as requested by the supervisor.
What you’ll bring - Required Experience & Skills:
- Proficient user of the English language
- IT literate
What is in it for you – What we offer:
- Competitive salary & benefits
- Growth and development opportunities
- A dynamic and collaborative work culture
How to Apply:
All applicants will be acknowledged and treated in the strictest confidence.
We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds, regardless of race, gender, disability, religion, sexual orientation, or age.
Recruitment Privacy Notice:
Regarding the data you share with us, you may find and read our recruitment privacy notice https://www.frigoglass.com/privacy-terms/.