HR Admin

Key Responsibilities

Human Resources

• Maintain and update employee personal records, employment information, and HR databases.
• Assist with recruitment activities, including preparing job advertisements, arranging interviews, and coordinating with candidates.
• Prepare employment contracts, confirmation letters, promotion letters, resignation documents, and other HR-related correspondence.
• Coordinate employee onboarding and offboarding processes.
• Maintain and monitor employee attendance, leave, medical leave, and other HR records.
• Assist in monthly payroll preparation by providing accurate attendance, leave, overtime, and employee information.
• Assist with work pass and employment-related administrative matters where required.
• Respond to employees' HR and administrative enquiries and provide appropriate assistance.
• Assist in staff training, employee engagement activities, and company events.
• Support performance appraisal and employee evaluation processes.
• Ensure staff compliance with company policies and procedures.

Office Administration & Purchasing

• Manage the purchasing of office supplies, stationery, pantry items, equipment, and other office requirements.
• Obtain quotations from suppliers and compare prices, quality, and delivery terms.
• Coordinate with suppliers and vendors to place orders and arrange timely delivery.
• Maintain proper records of purchase orders, invoices, quotations, and supplier information.
• Monitor office supply inventory and ensure sufficient stock is available for daily operations.
• Coordinate with relevant departments to identify purchasing requirements and obtain approval where necessary.
• Assist in monitoring office expenses and purchasing budgets.
• Liaise with suppliers regarding product availability, delivery schedules, invoices, and other purchasing matters.
• Evaluate existing suppliers and source alternative vendors where appropriate.
• Ensure purchased goods and services meet the company's requirements and standards.
• Handle general office administration, filing, documentation, and facilities-related matters.

General Administration

• Maintain proper filing and confidentiality of employee and company records.
• Prepare HR reports, staff lists, purchasing records, and other management reports when required.
• Coordinate with other departments to ensure smooth HR, purchasing, and administrative operations.
• Support company events, meetings, and staff activities.
• Perform other HR, administrative, and purchasing duties assigned by management.