Part-Time HR & Corporate Officer

General Purpose of Position:

The Part-Time HR & Corporate Officer will support the organisation across Human Resource, Corporate Administration and Governance functions. The role covers day-to-day HR operations, recruitment, employee administration, training, corporate coordination, Board secretariat support and compliance-related matters.

1. Recruitment and Selection

• 1.1. Support the full recruitment cycle, including job postings, application screening, interview coordination, reference checks and preparation of employment offers.
• 1.2. Maintain recruitment records and support manpower planning activities.

1. Employee Relations & Engagement

• 2.1. Assist management in handling employee queries, staff communications and employee relations matters.
• 2.2. Support the coordination of staff engagement activities, events and organisational initiatives.

1. Performance Management & Training

• 3.1. Coordinate performance appraisal exercises and maintain relevant records.
• 3.2. Support staff onboarding, training needs identification and development initiatives.
• 3.3. Coordinate training registrations, payments, attendance and related administration.

1. HR Operations & Administration

• 4.1. Administer employee confirmation, contract renewal, re-employment, employment letters, leave and employee benefits.
• 4.2. Maintain accurate and confidential employee records and HR databases.
• 4.3. Prepare HR reports and complete MOM surveys, manpower updates and other statutory submissions.
• 4.4. Assist in reviewing and updating HR policies, procedures and the Employee Handbook.

1. Employee Welfare & Claims

• 5.1. Administer employee welfare benefits and related welfare matters.
• 5.2. Process government-paid leave claims and other applicable employee claims.

1. Corporate & Governance Support

• 6.1. Provide administrative and secretariat support for the Board of Directors and committees.
• 6.2. Coordinate Board and committee meetings, including meeting notices, agendas, papers, minutes and follow-up actions.
• 6.3. Assist in the coordination of AGM, EOGM, Board retreats, training sessions and other corporate events.
• 6.4. Maintain proper corporate records, Board resolutions and governance documentation.

1. Corporate Administration & Compliance

• 7.1. Assist management with corporate administrative matters, regulatory requirements, licences, renewals and statutory filings.
• 7.2. Support the maintenance and review of organisational policies, SOPs, registers and compliance records.
• 7.3. Assist with documentation and reporting requirements for government agencies, funders, auditors and other external stakeholders.

1. General Administrative Support

• 8.1. Assist with internal communications, organisational reporting and coordination across departments.
• 8.2. Maintain confidentiality of employee, Board and organisational information.
• 8.3. Undertake any other duties as assigned by the immediate supervisor or management.

Any other duties as assigned by immediate supervisor.

Qualifications & Experience

• Diploma/Degree in Human Resource Management, Business Administration or related discipline.
• Minimum 2 years’ relevant experience in HR and/or corporate administration.
• Experience in HR operations, recruitment and Board/committee secretariat support preferred.
• Good knowledge of Singapore employment practices and HR administration.
• Proficient in Microsoft Office/Google Workspace with strong organisational and communication skills.
• Meticulous, organised and able to handle confidential information.