Bookkeepers | Expert in Australian Bookkeeping

The Bookkeeper will provide day-to-day bookkeeping and financial administration support for the client, ensuring financial transactions and records are accurately processed and maintained.

What you will own

Sales Invoicing for bulk & bagged products, including associated freight costs from clients’ various sites in South Queensland

• Process Sales invoices using Xero and StockUnify (an inventory/sales processing package)
• Reference customer quotes and ensure the invoice is as quoted
• Reference custom pricing for customers and ensure invoices are accurate
• Issue debtor statements
• Prepare receipt payments in the bank reconciliation, follow up aged debtors, and clarify variances on remittances

Accounts Payable

• Monitor email account for approximately 300 invoices per month
• Send bills to ApprovalMax
• Code bills to ApprovalMax – using Xero tracking categories
• Reference MEX (maintenance software) to check on Work Orders & associated asset maintenance cost tracking
• Monitor approvals and ensure bills are approved in time for payment
• Weekly payment runs
• EOM payment runs
• EOM supplier statement check to Xero, request missing invoices

Other ad hoc work, as necessary

• File electronic records
• Compile reports
• Maintain work instructions, update as necessary
• Perform other relevant duties within the scope of the role as required.
• Contribute to team effort by accomplishing other tasks as requested by the client and/or management.

1. Minimum of 2 years of Australian bookkeeping experience
2. Proficiency in Microsoft 365, particularly Excel, Word, Outlook, and Teams.
3. Working knowledge of Xero, MYOB, QuickBooks, or similar accounting software
4. At least 50mbps guaranteed internet speed in postpaid subscription

What you will bring:

1. Excellent English communication skills, both written and verbal.
2. Strong attention to detail and accuracy.
3. Ability to work independently and manage tasks within agreed deadlines.
4. Proactive approach to identifying and resolving routine issues.
5. Ability to work collaboratively with supervisors, managers, and client stakeholders.
6. Flexibility to undertake relevant bookkeeping and administrative tasks as required.