Senior Accountant

Apera is an innovative, Vancouver-based company at the forefront of robotics, AI, and machine vision — recognized with the 2025 Frost & Sullivan Technology Innovation Leadership Award and the 2024 BC Tech "Company of the Year, Growth" award. We're on a mission to redefine AI-driven robotic vision.

Apera AI helps manufacturers make their factories more flexible and productive. Robots enhanced with Apera's software have 4D Vision — the ability to see and grasp objects with human-like capability. Challenging applications such as bin picking, sorting, packaging, and assembly are now open to fast, precise, and reliable automation. We work with the world's leading automotive OEMs and Tier 1 suppliers.

Our portfolio spans Vue (our 4D Vision software), Forge (a no-code simulation and AI training studio where customers build, validate, and de-risk robotic cells before any hardware is bought), and VuePod, our new turnkey, productized bin-picking cell.

We are looking for a high-performing Senior Accountant who wants more than just a routine accounting role, someone excited to take ownership, drive improvements, and help build a best-in-class finance function within a fast-growing SaaS company.

If you're energized by ownership, thrive in a fast-paced environment, and want to help build a best-in-class finance function from the ground up, keep reading.

This is a fantastic opportunity for a hands-on accounting professional who thrives in a fast-paced environment, enjoys solving problems, and wants to make a meaningful impact. You will play a key role in supporting core accounting operations, strengthening processes, and helping build a scalable finance function as the business continues to grow.

This role offers broad exposure across accounting and finance, including billing, accounts receivable, payroll, cash flow management, financial reporting, compliance, and process improvement. You will work closely with teams across the organization, partner with leadership, and contribute directly to the company’s continued success.

This is an in-person role that requires regular onsite collaboration with cross-functional teams in a fast-paced and innovative environment.

What You’ll Do:

General Accounting & Close

Own month-end, quarter-end, and year-end close in NetSuite (including detailed analysis to budget)

Prepare and review journal entries, balance sheet reconciliations, and variance analysis

Maintain the general ledger in compliance with GAAP (ASPE)

Support external audits, reviews, and tax filings

Maintain and document accounting policies, processes, and internal controls

New Customer Financial Setup (HubSpot → NetSuite)

Set Up New Customers

ensure new customers identified in HubSpot approved and set up in NetSuite on a timely basis.

Review executed customer contracts for financial accuracy and revenue recognition implications

Set up new customers in HubSpot, billing platforms, and NetSuite

Ensure proper revenue recognition treatment under ASPE

As needed, partner with Sales Ops / RevOps to resolve contract or data discrepancies before billing

Maintain accurate customer master data across HubSpot and NetSuite

Billing, Accounts Receivable & Systems Integrations

Ensure accurate invoice creation, posting, and delivery

Manage the NetSuite AR subledger, including:

Invoicing

Cash application

Credits, refunds, and adjustments

Monitor AR aging, lead collections efforts, and follow up on overdue balances

Reconcile AR subledger to the general ledger monthly

Own and monitor integrations between HubSpot, Customer Systems ex. Ariba and NetSuite

Identify, troubleshoot, and resolve integration failures or data inconsistencies

Partner with systems and engineering teams to automate billing and AR workflows

Vendor Invoice Review & Payables Oversight

Review vendor invoices for accuracy, reasonability, and contract compliance

Ensure vendor charges align with approved contracts, pricing, and usage

Flag unusual or unexpected variances and follow up with vendors or internal stakeholders

Support AP processing and coding in NetSuite

Assist with vendor payment timing to support cash flow management

Supervision & Team Support

Be a team leader

Supervise and review work performed by part-time data entry or transactional accounting staff

Provide clear instructions, training, and feedback to ensure accuracy and timeliness

Review transactional entries for completeness and correctness before posting

Help define scalable workflows and segregation of duties as the team grows

Revenue & Deferred Revenue

Calculate and record monthly revenue, deferred revenue, and contract asset balances

Prepare revenue schedules and reconciliations in NetSuite

Support revenue forecasting inputs tied to bookings and billings

Assist with revenue-related disclosures and management reporting

Cash Flow & Working Capital Management

Own day-to-day cash flow monitoring and forecasting

Track customer collections and expected cash receipts

Partner with leadership on short- and medium-term cash planning

Prepare monthly cash flow reports, including:

Beginning and ending cash

Expected inflows from AR

Key outflows (payroll, vendors, taxes)

Support DSO improvement initiatives and cash collection strategies

Assist with banking activities, payment processing, and cash reconciliations

Provide insights into working capital trends and risks

Cross-Functional Collaboration

Act as finance point of contact for Sales, RevOps, and Customer Success

Review non-standard deal structures and pricing from a finance perspective Support leadership with billing, AR, and cash flow insights

Contribute to finance systems scaling and process improvement initiatives

Payroll & Global Finance Operations

Process and/or oversee payroll across all applicable countries, ensuring accuracy, compliance, and timely submission

Coordinate with internal teams and external payroll providers to resolve payroll issues and support payroll reporting

Prepare payroll journal entries, accruals, reconciliations, and related month-end working papers

Ensure payroll taxes, remittances, year-end reporting, and other statutory requirements are completed accurately and on time

Maintain and improve payroll processes, controls, and documentation to support growth and scalability

Project Management, Process Improvement & Implementation

Lead and support finance projects from planning through implementation

Coordinate stakeholders, timelines, and deliverables to ensure projects are completed successfully

Implement and improve systems, workflows, and controls across the finance function

Identify inefficiencies and streamline processes to improve accuracy, efficiency, and scalability

Build and document SOPs and repeatable processes to support a growing business

Regulatory Reporting & Tax Compliance

Prepare, review, and file all required regulatory and tax filings across applicable jurisdictions

Manage compliance for U.S. sales tax, WCB, WSIB, Texas Franchise Tax, and all other applicable regulatory filings

Monitor filing deadlines, maintain supporting documentation, and respond to notices or discrepancies as needed

Reconcile related accounts and ensure all filings and remittances are accurate and submitted on time

Partner with external advisors and service providers to support compliance and resolve issues

Financial Statements

Responsible for preparing monthly, quarterly and annual financial statements with in depth variance analysis compared to Board approved budget

Responsible for providing and actioning meaningful recommendations to deal with any meaningful variance analysis

What we offer:

The salary range for this role is $70,000–$90,000 per year. Final compensation will be based on experience, skills, and qualifications, as well as internal equity and market alignment, to ensure a competitive and fair offer.

Generous stock option program

Company paid extended health, and dental coverage

Career growth in a fast-growing AI and robotics company

Exposure to global manufacturing leaders and innovative customer projects