Administrator - Facility

Supervise and coordinate day to day admin activities

Liaise and establish sound business relationships with end-users, authorities, and colleagues and ensure that ATG – FM operations run smoothly.

Functional roles and responsibilities

Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues.

Liaise with the various government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as and when required.

Provide all other services and functions that may enhance and cater to more wholesome delivery of services.

Handle petty cash and the processes associated to ensure adequate money is available at all times.

Raise and follow up on LPOs from receiving quotations to ensuring payment.

Follow up with vendors for various issues including arranging visits, quotations, invoices, reports, etc.

Assist in administrative duties including coordination efforts with head office functions, HR, IT, etc. for and on behalf of FM operations team.

Maintain all documentation for the FM team, including drawings, contracts, manuals, etc.

Draw up the contracts and follow through till signatures of all parties.

Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes.

Archive FM documents to ensure quick recovery of data.

Maintain FM SharePoint folder to ensure all relevant information is available readily and easily.

Education/certification and continued education

Graduate degree or diploma

Years of experience

2 to 3 years of relevant work experience

Knowledge and skills

Good communication and interpersonal skills