MANAGEMENT ASSISTANT (OA)

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to to provide management assistant support in the Forms and Publications Program and the records management programs including: Records Management, Freedom of Information Act (FOIA), Privacy Act (PA), Information Collections and Reports Management for the Wing and Base.

Major duties

Assists in the planning and execution of the Freedom of Information Act (FOIA) Program for the Wing, within governing directives. Assists in the management of the Privacy Act Program for the Privacy Act Officer for 12th Flying Training Wing, AFRS, and AETC, and is the staff authority in resolution of Privacy Act matters arising control and dissemination of information. Responsible for receipt and storage of records. Checks shipping list against "Files Plan" and AFM 37-139, for accuracy and completeness of information. Provides customer assistance. Analyzes filing systems and recommends changes in structure, location, arrangement, level of maintenance, etc. Interprets files directives for custodians and assists in structuring files for compliance. Maintains files. Prepares annual schedule of evaluation visits to assigned block of offices of record. Notifies Functional Area Record Manager (FARM) or office of record of impending evaluation. Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes knowledge of pertinent laws, regulations, policies, and precedents that affect the Freedom of Information and Privacy Acts and Records Management Programs. Skill in adapting analytical techniques and evaluation criteria to measure and improve the program's overall effectiveness. General knowledge of the mission objectives, terminology, and management practices in the activity, to recognize probable areas of interaction and overlap between proposed and existing systems. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in­-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of Records and Information Management Program, Freedom of Information Act Program, and Privacy Act Program.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs.
3. Knowledge of automated and/or physical filing systems and procedures and the subject matter content of the materials being processed.
4. Skill in typing; a qualified typist is required.
5. Knowledge of forms, publications, and technical orders processing procedures. Skill in oral and written communication to prepare written reports, supplement instructions, or to write and present briefings.
6. Skill in conducting interviews to obtain information about organizational mission, functions, and work procedures. Ability to interpret and apply regulations and laws. Ability to meet and deal with customers, using a high degree of tact and diplomacy. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

*****************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS************** ACTIVE DUTY SERVICE MEMBERS**: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:

• Name/Rank/Grade of Service Member
• Branch of Armed Forces
• Dates of Active Service (Start and End Date(s)
• Expected Date of Discharge/Release from Active Duty
• Terminal leave start date (if applicable)
• Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
• Must be certified within 120 days of anticipated discharge
• Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt