Asistente Administrativo - Nivel de Ingles Exelente

Executive Assistant / Business Manager Full-Time | Remote | Ecuador

Compensation: $700 USD/month Working Hours: Aligned with U.S. business hours

About the Role

We are looking for a highly organized, proactive, and resourceful Executive Assistant / Business Manager to work closely with the CEO and leadership team. This is not a traditional personal-assistant role. The ideal candidate will function as a right hand to the CEO—helping organize priorities, drive projects forward, coordinate teams, and make sure important business initiatives don't fall through the cracks. You should be someone who naturally takes ownership, communicates clearly, follows through, and can operate with a high degree of independence. The position is ideal for someone with experience supporting an executive, founder, or business leader in a fast-paced environment.

What You'll Do

Executive & Business Support

• Serve as a trusted partner to the CEO and help manage day-to-day business priorities.
• Organize and track action items coming out of meetings.
• Follow up with team members to ensure commitments and deadlines are met.
• Help prepare for leadership meetings, including agendas, notes, and follow-ups.
• Keep the CEO informed about important deadlines, outstanding tasks, and project status.
• Identify bottlenecks and proactively help solve them.

Project Management

• Coordinate multiple projects and initiatives across the organization.
• Create and maintain project timelines, task lists, and priorities.
• Work with team members to keep projects moving forward.
• Follow up on deliverables and escalate issues when necessary.
• Help turn ideas and discussions into organized action plans.
• Maintain visibility into what is being worked on, what's completed, and what's next.

Sales & Marketing Support

• Support the CEO and team with sales and marketing initiatives.
• Help coordinate campaigns, projects, meetings, and deliverables.
• Organize information, reports, presentations, and business materials.
• Track marketing and business-development activities.
• Assist with CRM, spreadsheets, reporting, and other operational tasks.
• This role will not primarily involve cold calling or direct sales outreach. Instead, you'll help coordinate and facilitate the business activities surrounding sales and marketing.

Team Coordination

• Facilitate communication between the CEO and internal team members.
• Schedule and coordinate team meetings.
• Take meeting notes and distribute action items.
• Follow up with team members on outstanding responsibilities.
• Help create accountability and structure across the organization.

What We're Looking For

• 2+ years of experience as an Executive Assistant, Business Manager, Operations Coordinator, Project Coordinator, Chief of Staff, or similar role.
• Excellent written and spoken English.
• Strong organizational and time-management skills.
• Excellent communication and follow-up skills.
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.
• Comfortable working directly with executives and business owners.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• Comfortable learning and using AI tools such as ChatGPT and other productivity platforms.
• Ability to work independently without requiring constant direction.
• Strong judgment and the ability to prioritize what matters most.
• Reliable internet connection and appropriate equipment for remote work.
• Willingness to work hours that overlap significantly with U.S. business hours.

The Ideal Candidate

We're looking for someone who is:

• Proactive — you see what needs to happen and take action.
• Highly organized — you can keep track of many moving pieces without losing details.
• Accountable — when you say you'll do something, it gets done.
• A strong communicator — you can communicate clearly with executives and team members.
• Resourceful — you know how to find answers and solve problems.
• Tech-savvy — you're comfortable adopting new software and AI tools.
• Positive and hardworking — attitude, work ethic, and reliability matter greatly to us.
• Business-minded — you understand that your job is to help the company and CEO move faster.

What This Role Is NOT

This is primarily a business support and execution role, not a personal assistant position. You will not be expected to manage personal errands, personal travel, or household responsibilities. You will also not be primarily responsible for direct sales prospecting or cold outreach. Instead, you'll operate more like a Business Manager / Executive Assistant hybrid, helping the CEO stay organized and ensuring the team executes on priorities.

Why Join Us?

• Fully remote position.
• Work with a U.S.-based executive and team hired by local Ecuadorian legal entity.
• Long-term opportunity with potential for increased responsibility.
• Opportunity to work across sales, marketing, operations, and project management.
• Exposure to modern business systems and AI-powered tools.
• A role where your work has a direct impact on the company's growth.

Compensation & Schedule

Compensation: Approximately $700 USD/month, depending on experience and qualifications. Employment: Full-time, remote. Location: Latin America preferred, particularly candidates who can maintain strong working-hour overlap with the U.S. Schedule: U.S.-aligned business hours, with the specific schedule determined during the hiring process.

How to Apply

Please submit your resume along with a brief introduction explaining:

• Your experience supporting executives, founders, or business leaders.
• Your experience with project management and team coordination.
• The business tools and AI platforms you regularly use.
• Your English proficiency.
• Your availability to work U.S.-aligned hours.

We are looking for someone who wants to become a long-term, trusted partner to the CEO and the business—not simply someone who completes a list of administrative tasks.

-Requerimientos-

Educación Mínima: Universidad 3 años de experiencia Idiomas: Inglés Edad: entre 25 y 40 años Conocimientos: Gestión de equipos, Crm, Google drive, Google workspace, Marketing, Microsoft excel, Microsoft office, Teams Palabras clave: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, administrative