PERSONAL ASSISTANT TO THE EXECUTIVE DIRECTOR

Location : Nairobi, Kenya

Employment Type : Full-Time

Salary : KES 60,000 – 80,000 Gross

Qualifications

Bachelor's Degree in Business Administration, Social Sciences, Secretarial Studies, or a related field.

Experience

Minimum 5 years' experience as a Personal Assistant or Executive Assistant supporting senior management.

Skills & Competencies

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook) Excellent organizational and time management skills Strong verbal and written communication skills Strong interpersonal and relationship management skills High attention to detail and accuracy Ability to handle confidential information with discretion and professionalism Ability to multitask, prioritize, and work under pressure

Key Responsibilities

Manage the Executive Director's calendar, appointments, and meetings. Coordinate travel arrangements, including accommodation and visa processing. Manage emails, phone calls, and correspondence requiring the Executive Director's attention. Conduct research and track progress on assigned tasks. Liaise with departmental heads to monitor tasks, deadlines, and deliverables. Attend meetings, take minutes, and follow up on action points. Prepare reports, presentations, correspondence, and meeting briefs. Organize meetings and ensure all logistical arrangements are in place. Maintain records of executive projects and implementation timelines. Welcome visitors and manage access to the Executive Director's office. Ensure the Executive Director's office is well organized and professionally maintained.