Administrative Coordinator

Your responsibilities

As part of the Installation Team, you will ensure the smooth administrative follow-up of medical equipment installations across Belgium.

Your responsibilities will include:

• Managing the administrative follow-up of customer contracts related to instrument installations.
• Coordinating contract signatures and ensuring all required documentation is completed.
• Monitoring installation schedules and ensuring accurate follow-up with internal teams.
• Preparing contract renewals for customers leasing medical instruments.
• Maintaining accurate customer and contract data in SAP and Salesforce.
• Coordinating with Supply Chain, Application Specialists and Sales teams to ensure smooth installations.
• Identifying the right internal contacts and proactively following up to keep projects moving.
• Acting as a central administrative point of contact between various departments.
• Ensuring excellent data quality and administrative accuracy at every stage.

Your profile

• Bachelor's degree or equivalent experience in Administration, Office Management or a related field.
• A junior profile with a first administrative experience is welcome.
• Dutch is your native language, with a good command of English. French is a strong asset.
• Experience with SAP is a plus.
• Comfortable working with Microsoft Office and CRM/ERP systems.
• Highly organised, detail-oriented and rigorous.
• Proactive, curious and eager to learn.
• Strong communication skills and able to collaborate with different internal departments.
• Able to prioritise, ask the right questions and find the appropriate solutions.