Responsibilities:
- Provide support to the Office Manager
- Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager
- Prepare new joiner orientation packs
- Assist in event support and coordination, including organizing conferences and events
- Prepare meeting agendas and minutes
- Handle office expenses
- Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service
- Assist in Employment Pass and accommodation arrangements for overseas employees
- Standby cover for front office receptionist duties
- Maintain and order office supplies, ensuring adequate stock levels at all times
- Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition
- Coordinate with building management and external vendors for facilities-related needs
- Manage vendor contracts, service agreements and renewal dates
- Assist with maintaining office directories, floor plans and other internal administrative records
- Assist in general administrative and ad hoc duties as assigned
Requirements:
- Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment
- Proficient in MS Word, Excel and PowerPoint
- Strong proficiency in both written and spoken English is required. Chinese proficiency is a plus.
- Highly organized with the ability to prioritize
- Strong sense of responsibility
- Self-motivated, able to multi-task and to work independently under pressure
