administrative assistant - office
Education:
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. or equivalent experience. Asset languages: Hindi. Malayalam.
Tasks:
- Coordinate the flow of information within the team.
- Evaluate daily operations .
- Motivate staff.
- Open and distribute mail and other materials.
- Supervise other workers.
- Train staff.
- Establish and implement policies and procedures.
- Record and prepare minutes of meetings, seminars and conferences.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Maintain and manage digital database.
- Hire, train, direct and motivate staff.
Screening questions:
- Are you available for shift or on-call work?.
- Are you available to start on the date listed in the job posting?.
- Are you currently a student?.
- Do you have experience working in this field?.
- Do you have the equipment you need to work from home (like internet and a workspace)?.
- Do you have the required certifications listed in the job posting?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
Experience:
1 year to less than 2 years.
Other benefits:
- Free parking available.
- Learning/training paid by employer.
- On-site amenities.
- Team building opportunities.
- Parking available.
Support for persons with disabilities:
- Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities .
Support for newcomers and refugees:
- Participates in a government or community program or initiative that supports newcomers and/or refugees.
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees .
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .
- Does not require Canadian work experience.
Support for youths:
- Participates in a government or community program or initiative that supports youth employment.
- Offers on-the-job training tailored to youth.
- Offers mentorship, coaching and/or networking opportunities for youth.
- Provides awareness training to employees to create a welcoming work environment for youth.
Support for Veterans:
- Participates in a government or community program or initiative that supports Veterans .
- Offers mentorship, coaching and/or networking opportunities for Veterans.
- Provides awareness training to employees to create a welcoming work environment for Veterans .
- Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures) .
- Supports Veterans in translating their military skills and experience into the language of the civilian job market .
- Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) .
Support for Indigenous people:
- Participates in a government or community program or initiative that supports Indigenous people.
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations .
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .
Support for mature workers:
Participates in a