Management Assistant Job

Management Assistant

Field of Work: Business Administration Location: Wageningen, GE, NL Legal Entity: KWS Vegetables BV Contract Type: Regular Is Full Time?:: Yes Onsite/ Remote: Onsite Job ID: 16678

At KWS Vegetables , we are looking for a Management Assistant to support our Research Management Team in Wageningen . In this varied role, you will coordinate administrative, financial, facility, IT, and organizational activities, acting as a key point of contact for the local office and ensuring efficient day-to-day operations.

Your Responsibilities:

As Management Assistant, you will play a central role in supporting the Research organization by:

• Coordinating invoice processing through xFlow, ensuring accurate booking and approval of invoices, and collaborating closely with Controlling to maintain high-quality financial processes.
• Supporting the Research Management Team with a wide range of administrative activities, including Employee Central (HR) processes.
• Organizing meetings, business travel, workshops, and events for members of the Research Management Team.
• Managing office purchasing through approved vendors and procurement tools, including CPH.
• Acting as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.
• Coordinating logistics activities, including preparing shipping labels, arranging courier services, and receiving and distributing parcels for the Research department.
• Supporting facility management by serving as the main contact for external service providers, building management, cleaning services, and office-related suppliers.
• Ensuring local policies, safety standards, and company culture are maintained within the Wageningen location.
• Acting as the local coordinator for compliance-related topics, including data protection and sustainability reporting (Cority).
• Supporting the Legal department by coordinating document authe...