Design Coordinator

Accountabilities Manage end-to-end coordination of design initiatives, acting as the central point of contact for incoming requests and ensuring smooth delivery from concept to release.

Coordinate cross-functional workflows, aligning team roadmaps, priorities, resources, and timelines while identifying potential conflicts or delivery risks.

Facilitate communication between business stakeholders and design teams by aligning scope, priorities, expectations, and project requirements before execution begins.

Establish and improve coordination frameworks, including processes for managing cross-team dependencies, escalations, and operational challenges.

Maintain visibility into project progress through status meetings, reporting structures, documentation, and leadership updates.

Analyze existing workflows to identify bottlenecks and implement practical improvements that increase team efficiency without unnecessary bureaucracy.

Develop and maintain operational documentation, including RACI frameworks, process guidelines, and tracking systems.

Support capacity planning by monitoring team workload, identifying resource risks, and helping ensure priorities align with available capabilities.

Provide portfolio-level visibility into project health, risks, dependencies, and delivery status for leadership teams.

Support the adoption of new coordination processes and help teams adapt to evolving ways of working.

Requirements

2–4 years of experience in project coordination, program management, design operations, or a similar cross-functional role.

Bachelor’s degree in Design, Business, Project Management, or a related field, or equivalent practical experience.

Experience working in matrix organizations with multiple stakeholders and complex cross-functional collaboration.

Understanding of design workflows and the ability to communicate effectively with different design disciplines.

Proven experience building roadmaps, tracking risks, and managing dependencies across multiple teams.

Strong proficiency with Jira, including epics, project planning, ticket relationships, and workflow management, as well as Confluence.

Practical experience implementing and maintaining RACI frameworks.

Experience leading status meetings, preparing reports, and communicating updates to leadership.

Strong communication skills with the ability to manage both executive-level reporting and operational alignment with teams.

Experience facilitating discussions, resolving conflicts, and supporting cross-team alignment.

Ability to manage scope effectively by balancing quality expectations with business constraints and delivery timelines.

Experience supporting change management initiatives and introducing new processes within teams.

Previous experience in design, research, copywriting, marketing, consulting, branding, or related fields is considered an advantage.

Familiarity with design processes such as discovery, handoffs, and design reviews, as well as Agile/Scrum methodologies, is a plus.

Benefits

Fully remote working environment with the flexibility to work from a location where you feel comfortable and productive.

Official employment support and assistance with administrative processes where applicable.

20 paid working days of annual leave, public holidays, and paid sick leave to support work-life balance.

Medical insurance and mental health support.

Monthly flexible benefits allowance that can be used for hobbies, sports, wellness, and personal interests.

Professional development opportunities, including courses, workshops, corporate English classes, and online learning resources.

Career growth opportunities supported by performance reviews, mentoring, and development programs.

Team-building activities, workshops, and company events.

Collaborative culture focused on openness, innovation, autonomy, and continuous improvement.

Opportunity to help shape processes and contribute to the growth of a modern, design-focused organization.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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