Virtual Assistant

Responsibilities:

Administrative & Operational Support:

Manage email communications and calendar scheduling

Coordinate tasks and ensure assignments are completed on time

Organize files, documents, and digital records

Research & Reporting:

Conduct online research and compile clear summaries or reports

Assist with data organization and information analysis

Support report preparation when required

AI & Productivity Support:

Use AI tools such as ChatGPT to assist with research, drafting, and documentation

Improve workflow efficiency through effective use of digital tools Assist in setting up or improving simple workflows using productivity tools and automation where appropriate

Communication & Coordination:

Handle inbound and outbound calls professionally when required

Maintain clear and professional communication across tasks and updates

Requirements:

Minimum 2 years of experience as a Virtual Assistant or Administrative Assistant

Strong written and verbal communication skills

Demonstrated experience using AI tools such as ChatGPT for productivity or research

Strong online research and information analysis skills

Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)

Ability to manage multiple tasks and meet deadlines independently

Highly organized with strong attention to detail

Reliable internet connection and quiet work environment Familiarity with productivity or task management tools (e.g., Notion, Trello, Asana, or similar platforms) Highly organized and detail-oriented

Proactive and able to work independently

Comfortable learning and using new digital tools

Skilled at using AI tools to improve work efficiency Comfortable using digital tools, systems, and simple automation to improve efficiency and streamline workflows. Proactive and dependable

Comfortable managing multiple tasks

Strong attention to detail

Able to communicate clearly and professionally