Operations Executive Assistant

Guildhall Executive is supporting the confidential recruitment of an Operations Executive Assistant for the private office of a distinguished member of the Qatari Royal Family.

This is an exceptional opportunity for an experienced Executive Assistant who thrives in a high-trust environment and has the professionalism, discretion, and organizational skills required to support a senior principal.

The successful candidate will play a critical role in managing day-to-day executive operations, coordinating schedules, handling confidential matters, and ensuring seamless administrative support across the private office.

Key Responsibilities:

• Manage the Principal's daily calendar, appointments, and executive schedule.
• Coordinate meetings, correspondence, and confidential communications.
• Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries.
• Act as the first point of contact for internal and external stakeholders.
• Prioritize incoming requests and ensure timely follow-up on key actions.
• Maintain confidential records, documents, and sensitive information with the highest level of discretion.
• Prepare reports, presentations, meeting agendas, and executive documentation.
• Coordinate with household staff, external service providers, and business associates when required.
• Monitor ongoing priorities and ensure commitments are completed on schedule.
• Handle ad hoc personal and business-related administrative tasks for the Principal.
• Maintain a highly organized executive office while supporting daily operational activities.
• Bachelor's degree or equivalent professional experience.
• Minimum 5–7 years of Executive Assistant, Personal Assistant, or Executive Office experience supporting senior executives, Chairpersons, CEOs, government officials, or private office principals.
• Experience Previous experience within a Family Office, Royal Office, government institution, or executive office environment is highly desirable.
• Professional fluency in both Arabic and English is highly preferred
• Currently based in Qatar with valid residency or transferable visa.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Advanced proficiency in Microsoft Office and digital productivity tools.
• Absolute commitment to confidentiality, discretion, and professionalism.
• Well-presented, dependable, and capable of representing the Principal with the highest standards of etiquette.