Personal Assistant

Your tasks

1. Executive Support

• Manage and coordinate the Managing Director’s daily schedule, appointments, meetings, and business engagements.

Arrange internal and external meetings, including meeting rooms, agendas, and required materials.

• Prepare meeting documents, presentations, reports, and other executive materials.
• Take meeting minutes and follow up on assigned action items to ensure timely completion.
• Handle confidential and sensitive information with a high level of discretion.

1. Communication & Coordination

• Act as a key point of contact between the Managing Director and internal departments, business partners, customers, and other external parties.
• Coordinate and follow up with relevant departments on matters assigned by the Managing Director.
• Draft and review emails, letters, announcements, and other business correspondence as required.
• Ensure effective communication and timely follow-up on important matters.

1. Travel & Event Arrangement

• Arrange business trips, including transportation, accommodation, itineraries, and related documentation.
• Coordinate executive visits, business meetings, company events, and special appointments.
• Prepare travel schedules and ensure all arrangements are completed accurately and on time.

1. Administrative & Reporting Support

• Prepare and consolidate reports, presentations, and business information for management review.
• Maintain organized records, documents, and important correspondence.
• Monitor deadlines and follow up on pending assignments and projects.
• Perform other administrative and special assignments as requested by the Managing Director.

Requirements

Preferred Qualifications

• Experience supporting a Managing Director, CEO, or senior executive.
• Experience in the Food & Beverage, Retail, or Hospitality industry will be an advantage.
• Good business communication and presentation skills.
• Able to handle urgent and changing priorities in a fast-paced environment.
• Possession of a valid driving license would be an advantage.

Key Competencies

• Executive & Stakeholder Coordination
• Communication & Interpersonal Skills
• Planning & Organization
• Problem Solving & Decision Making
• Time Management & Prioritization
• Confidentiality & Professionalism
• Attention to Detail
• Proactive & Service Mindset

1. Bachelor’s degree in Business Administration, Management, English, or a related field.
2. 3–5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.
3. Good command of Thai and English, both written and spoken.
4. Strong skills in Microsoft Office, especially Word, Excel, and PowerPoint.
5. Excellent organizational, coordination, and time-management skills.
6. Strong communication and interpersonal skills.
7. Able to work independently, prioritize multiple tasks, and meet deadlines.
8. High level of discretion, confidentiality, responsibility, and professionalism.
9. Proactive, detail-oriented, flexible, and service-minded.
10. Able to work effectively with senior management and stakeholders at all levels.