Property Clerk
LOCATION: Nairobi, Kenya (covering Nairobi and Environs)
POSITION TYPE : Full-Time
About the Role
We are a growing, small-sized property management company based in Nairobi looking for a proactive, detailed, and trustworthy Property Clerk to join our operational team. You will be responsible for day-to-day property operations, field inspections, rent tracking, tenant relations, and lease documentation.
This is a field-heavy role requiring strong financial acumen, thorough knowledge of Nairobi’s estates and surrounding areas, and daily travel via company motorcycle.
Key Responsibilities
Field Operations & Inspections: Conduct regular property and unit inspections (move-in, move-out, routine health and safety), document property conditions, and oversee necessary maintenance or repairs.
Rent Collection & Financial Tracking: Follow up on monthly rent collections, verify payments, issue receipts, and reconcile tenant accounts.
Lease Preparation & Tenant Management: Draft and renew tenant lease agreements, handle onboarding/offboarding, and resolve day-to-day tenant requests and complaints promptly.
Monthly Statements & Reporting: Prepare accurate monthly financial and property performance statements for property owners using property software and spreadsheet tools.
Field Logistics: Travel frequently across Nairobi and its environs to manage properties efficiently and respond to field emergencies.
Qualifications & Requirements
Educational Background: O-Level, Certificate, Diploma, Real Estate Experience or a related field.
Driver’s License (Mandatory): Valid Class A motorcycle driving license with a minimum of 2 years of active riding experience around Nairobi.
Technical Skills: Computer literate with working proficiency in MS Office (Excel, Word) and property management software/accounting systems.
Geographic Knowledge: Deep familiarity with Nairobi estates, commercial hubs, and nearby areas (e.g., Kiambu, Kajiado, Machakos borders).
Experience: Experience in property management, field collections, or real estate operations will be an added advantage.
Key Competencies
Strong interpersonal and customer service skills.
High integrity and self-motivation for field work.
Sharp attention to detail in financial record-keeping.
Excellent conflict resolution and firm negotiation skills.