Executive Assistant to the Leadership Team H/F

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

About the role As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly. We are looking for a highly organized and proactive Executive Assistant to the Leadership Team who will play a key role in enabling our leaders to focus on strategic priorities by taking full ownership of scheduling, travel, events, and day-to-day coordination activities. Reporting to the Chief of Staff, you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.

Responsibilities: Manage complex calendars and meeting coordination

Coordinate and optimize busy executive calendars

Schedule and reschedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints

Anticipate and resolve scheduling conflicts proactively

Coordinate business travel end-to-end

Organize domestic and international travel (flights, accommodation, ground transportation)

Manage changes, cancellations, and last-minute adjustments with a solution-oriented mindset

Organize internal and external events

Plan and execute offsites for teams and departements, leadership seminars, and team events

Coordinate external conferences and multi-day workshops

Support office layout and seating projects in collaboration with IT and Office Management teams

Provide high-reliability operational support

Handle expense follow-ups, room logistics, bookings, and other operational tasks with rigor and consistency

Prepare and format documents, presentations, and decks as needed

Take meeting notes and follow up on action items when required

Requirements: 2–3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role

Bachelor’s degree or equivalent experience

Strong written and verbal communication skills in both French and English

Excellent organizational and prioritization skills

Strong attention to detail and reliability under changing priorities

Ability to manage multiple stakeholders simultaneously

High level of autonomy and ownership

Comfortable with both high-visibility executive support and lower-visibility operational tasks

Proficiency with calendar management, travel booking, and presentation/document tools

Recruitment process: Screening Call with Sylamite, Talent Acquisition Specialist (30 min)

Hiring Manager Interview with Hector (45 min)

Technical Interview/Presentation with the Team (90 min)

Leadership Interview + Fit Interview (60 min)

Reference check

Benefits:

• Our success is your success: own it with our BSPCE plan
• Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.
• Flexible remote policy, up to 40 % a month
• A Parental plan including additional benefits such as crèche support or additional days-off to take care of under 12 years old children
• Subsidized membership with Urban Sports Club
• Mental health support with moka.care
• 25-day vacation policy (as per French law) + RTT
• Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users
• Competitive health coverage, with Alan.
• Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen
• French language courses covered by the company for those interested

Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.