Administrative Accounting Medical Office Assistant - Full-Time, Cumulative Shift

We are looking for a responsible, dynamic person with excellent customer service skills, who can work autonomously in administrative, financial, patient care, and digital tool tasks.

Main functions:

• Administrative, accounting, and operational support for the office.
• Agenda management, coordination, and patient follow-up.
• Invoicing, collections, and follow-up of outstanding accounts.
• Recording and control of income, expenses, payments, and suppliers.
• Bank reconciliations and preparation of financial controls.
• Management of Xero: transaction recording, reconciliations, invoicing, and reports.
• Preparation of budgets, cash flow, and administrative reports.
• CRM management and patient follow-up.
• Patient care via WhatsApp Business and other digital channels.
• Support in social media administration.
• Creation and scheduling of content using Canva or other tools.
• Inventory and supplies control.
• Organization of files and documentation.
• Support in other functions necessary for the proper functioning of the office.

Requirements:

Training or experience in Administration, Accounting, Finance, Administrative Assistance, or related areas. Experience in invoicing, accounts receivable and payable, bank reconciliations, control of income and expenditures, and management of accounting documentation is required. It is essential to have advanced Excel, including formulas, pivot tables, filters, analysis, and report preparation, as well as proficiency in Microsoft Office and digital tools.

Experience in the following will be especially valued:

• Xero, accounting systems, or ERP;
• CRM;
• Canva;
• social media;
• WhatsApp Business and artificial intelligence tools applied to administrative work.

The person must have excellent spelling and professional communication, customer service orientation, discretion and confidentiality, the ability to work with minimal supervision, and ease in learning new systems and processes. Schedule availability is required.

Competencies we are looking for:

Organization, responsibility, initiative, attention to detail, analytical capacity, problem-solving, simultaneous management of multiple tasks, and excellent treatment of patients.

We offer:

Excellent work environment, stability, continuous training, and opportunities for growth and professional development within an organization dedicated to vascular health. CCSS and INS insurance.

Job type: Full-time, cumulative shift Area: Administration / Accounting / Medical assistance.

-Requirements-

Minimum education: High School / Secondary Education 1 year of experience Languages: English Age: From 20 years old Knowledge: Self-supervision, Analytical capacity, Dynamism, Problem-solving, Office tools, Payment to suppliers, Accounting programs, Customer service, Financial administration Driver's licenses: automobiles / cars Availability to travel: Yes

Keywords: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, doctor, facultativo, medico, administrative, contador, pagador, contralor, accountant, facturista, tesorero, contable