Administrative Assistant - Temporary
The Universidad del Valle de Guatemala (UVG) is a higher education institution that, for more than 60 years, has driven the country's development through high-impact academic, research, and outreach programs. We have three campuses, six faculties, and a Research Institute, which form a solid academic structure oriented toward the integral training of professionals and the advancement of knowledge. Our faculties are: Ciencias y Humanidades, Educación, Ciencias Sociales, Ingeniería, Administración y Negocios, and Colegio Universitario. At UVG, we believe that knowledge is the engine of transformation; therefore, we promote equity in access to education through scholarship and financial support programs. Our team is composed of passionate teachers, researchers, scientists, and professionals committed to academic excellence and the development of Guatemala. We provide opportunities for growth, innovation, and continuous training, because we trust in the talent, creativity, commitment, and dedication of our community. Today we are looking for people who wish to join us in sharing our vision within the framework of ethics and excellence through their experience, to deliver ingenious and committed people to Guatemala and the world.
This position provides administrative and logistical support to the entire Dirección General de Vinculación. It is responsible for coordinating events, managing databases, supporting internal communications, coordinating resources, and providing initial attention to students, companies, and alumni. Main functions: Manage, classify, and archive documents prepared, sent, and received by the unit; answer calls and communicate information assertively to ensure proper information administration according to established procedures.
Assist in the development of the unit's programs and/or activities, providing logistical support; such as requesting spaces, furniture, catering, and others for special activities, meetings of the Dirección, ensuring their quality and comfort according to established requirements.
Manage the payment of providers, consultants, general services, and others requested due to the unit's activities before the responsible units.
Follow up on purchase requests, payments, and royalties for their timely cancellation.
Provide support and assistance to the Dirección General de Vinculación, Dirección de Alianzas Estratégicas, Editorial Universitaria, and other units of the DGV in the processes assigned according to environmental demand.
Manage requests for services, advertising, licenses, and subscriptions when appropriate, ensuring the proper functioning of resources in daily tasks.
Academic level: High school graduate. Ongoing university studies (Administración, Comunicación, Psicología, or related). Experience: two years in customer service, logistics, administrative tasks. Language: Intermediate English level Special skills and knowledge: Budget module Microsoft Office Telephone system management Service orientation and internal and external customer service Excellent writing, spelling, and written communication Effective verbal communication Organization and document management Handling of confidential and sensitive information
TEMPORARY Hiring Maternity Leave Cover Location: Campus Central Zona 15 Schedule availability: Monday to Friday from 08:00 a.m. to 17:00 p.m. and Saturday from 08:00 a.m. to 12:00 p.m. (Saturday when necessary) Those interested in the position who meet the requirements should upload their CV and complete the requested information before September 28, 2026.