Import Administrative Officer

1. Prepare PR/PO documents in the ERP system accurately and completely according to the information received from Purchasing/Import officers.
2. Follow up and collect documents from vendors, such as Proforma Invoice, Commercial Invoice, Packing List, B/L.
3. Verify the completeness and consistency of import documents.
4. Coordinate with relevant departments, such as Accounting (payment documents), QC/RA (quality documents), and Warehouse (receiving schedules).
5. Prepare document sets for Shipping / Freight Forwarder and support import operations.
6. Record and track PR/PO and Shipments, and prepare weekly/monthly summary reports.
7. Systematically file import and purchasing documents in compliance with GMP requirements and Audits.
8. Other assigned tasks.

Qualifications: Bachelor's degree in any field. Basic knowledge of purchasing processes and import documentation. High attention to detail; able to accurately verify numbers, product details, and documents. Proficient in using Microsoft Office and ERP systems. Good coordination and communication skills; able to read and write English emails at a functional level. Multi-tasking skills and able to follow up on work systematically.