Senior Procurement Officer / Procurement Supervisor (Good English skills)

1. Procure materials/equipment for branches and headquarters, such as consumables, service equipment, office supplies, cleaning tools, PPE, etc.
2. Procure Maintenance spare parts and coordinate with the maintenance/OPS team to identify correct specifications.
3. Coordinate with branches to collect Purchase Requisition, verify necessity, and prioritize urgency.
4. Prepare procurement documents such as PR/PO, Quotation Comparison, and follow up on delivery/Goods Receipt (GR) to ensure accuracy and completeness.
5. Select, evaluate, and develop Suppliers/contractors (quality, price, delivery time, credit terms).
6. Negotiate prices, payment terms, SLA/warranty, and after-sales service conditions.
7. Maintain a Supplier database and conduct Vendor Performance Reviews to continuously screen/upgrade partners.
8. Manage procurement costs appropriately according to the budget and propose systematic Cost saving initiatives.
9. Control procurement to comply with company policies, such as approval limits, price comparison procedures, and document filing for auditing.
10. Manage supply risks such as stockouts, raw material/spare parts shortages, or quality failures, and prepare contingency plans (Second source).
11. Work with the Warehouse/OPS Center team to determine Min-Max / Reorder point for key products and materials.
12. Plan purchasing to align with actual usage, reducing dead stock/expired stock and minimizing stockouts that affect service.
13. Verify the accuracy of goods receipt and supporting documents to ensure correct stock reconciliation.
14. Plan and execute procurement for new branch openings, such as FF&E, decoration work, operational equipment, various systems, and contractors.
15. Work with the Project team to control Timeline, Spec, Capital Expenditure (CAPEX), and delivery to meet the store opening schedule.
16. Coordinate service procurement, such as repair/maintenance/PM/system inspection work.
17. Prepare procurement reports, such as monthly procurement value, Cost saving, Lead time, and On-Time Delivery (OTD).
18. Perform Spend analysis to plan procurement and negotiate Contract/Framework agreements.

Qualifications: Bachelor's degree or higher in Business Administration, Logistics, Supply Chain, Industrial Engineering, or related fields. Minimum procurement experience: Senior Procurement Officer: 3–6 years; Procurement Supervisor: 5–8 years (with experience in team/work supervision). Experience in Retail / F&B / Hospitality / Entertainment / Multi-branch businesses will be specially considered. Experience in procurement for maintenance/contractors/spare parts and/or branch opening projects will be specially considered. AI (if required by company policy): Able to use AI to assist in reporting, price comparison, summarizing specs/conditions, and creating document templates. Negotiation Skills: Possess Advanced Negotiation techniques to protect company interests in terms of both price and warranty conditions. Tools: Good level of Excel/Google Sheets (Pivot, VLOOKUP/XLOOKUP, SUMIFS) and able to use document systems/ERP/Inventory. Attention to Detail: High attention to detail in verifying product specifications and legal clauses in service contracts. Able to manage a team under pressure and coordinate smoothly with branch managers and engineers. Analytical & Planning: Analyze usage/stock data, plan purchasing, and reduce shortages/excess stock.