Secretary (Construction Site Based)

Administrative & HR Support:

• Coordinate document flow and request approval signatures between departments (HR, Store, Building Department)
• Prepare employee data reports, process welfare claims, manage office supply requisitions, and report repair requests
• Manage correspondence, handle incoming-outgoing emails, and coordinate with both internal and external organizations

Petty Cash & Purchasing Control:

• Manage and process weekly Petty Cash replenishment
• Verify the accuracy of delivery bills, receive billing from vendors/partners, and coordinate document clearing
• Prepare project material requisition forms and track the status of Purchase Requisitions (PR), Purchase Orders (PO), and Work Orders (WO)

Billing, BOQ & Interim Payment:

• Collect work handover documents and prepare BOQ Payment to support project installment claims
• Record data and prepare Interim Payment documents via Mango Anywhere software to forward to the Finance Department for issuing invoices/billing to external customers
• Prepare Interim Payment and BOQ Payment documents for billing and internal settlement between construction units within the organization
• Track the status of construction installment collections from customers and prepare weekly payment summary reports

Qualifications: Female, age 22 - 35 years old High Vocational Certificate or Bachelor's Degree in Management, Accounting, or related fields Fair level of English communication skills Proficient in using computer programs At least 1-2 years of experience in Secretary, Construction Management, or Project Administration roles