Executive Assistant – Finance & Performance Control

Your tasks

1. Price and Margin Control

• Verify requests for selling prices, discounts, Rebate Promotion, freebies, and special credit.
• Calculate Net Sales, Gross Profit, Contribution Margin, and actual profit for each item.
• Verify selling prices against Price List, Margin Target, and Minimum Selling Price.
• Calculate the impact of transportation costs, PC costs, commissions, credit, and additional expenses.
• Categorize items as Green, Amber, or Red according to the Approval Matrix.
• Submit only items that are below the Margin Floor or exceed approval authority to the CEO.
• Issue and record Approval ID for approved items.
• Maintain a database of discounts and exceptions categorized by customer, channel, SKU, and salesperson.
• Perform retrospective checks to ensure prices in Sales Order and Invoice match the approved prices.

1. Sales and Marketing Expense Control

• Verify PC costs per department store, Incentive commissions, and sales promotion expenses.
• Analyze the cost-effectiveness of PC and Promotion categorized by department store and branch.
• Verify expenses against the approved budget.
• Track recurring expenses or those trending over budget.
• Verify requests for special Commission, adjustments, advances, and Manual Override.
• Report items where sales increased but Margin or profit decreased.
• Coordinate with Sales, Marketing, Accounting, and Finance to confirm information before proposing to the CEO.

1. Production and Operational Expense Control

• Verify factory budgets and OT usage.
• Compare actual OT with production plans, order volumes, and budgets.
• Track unit production costs: Yield, Waste, Rework, and urgent costs.
• Verify transportation costs, urgent tasks, and unplanned expenses.
• Report causes for production costs exceeding standards.
• Submit OT requests or expenses exceeding criteria to the CEO, along with the impact on costs and delivery volumes.

1. CEO Decision Support

• Prepare Executive Decision Memos with a length of no more than one page.
• Summarize options, impacts on sales, profit, cash flow, and risks.
• Prepare information prior to meetings with executives, Sales, Factory, and Support departments.
• Attend meetings related to pricing, budget, and performance.

Recording Resolutions, Responsible Persons, and Deadlines

• Follow up on CEO orders until completion.
• Consolidate items requiring approval into batches to minimize interruptions to the CEO during the day.

Requirements

1. Bachelor's Degree: Finance, Accounting, Economics, Business Administration, or Business Analytics.
2. Age 25 - 35 years old.
3. 2–4 years of experience in Financial Analysis, Cost Accounting, Audit, FP&A, Pricing, or Sales Analysis.
4. Experience in factories, paint, construction materials, FMCG, or Modern Trade will be specially considered.
5. Understanding of P&L, Gross Profit, Contribution Margin, Budget, and Variance Analysis.
6. Very good proficiency in Microsoft Excel, especially Pivot Table and Financial Model creation.
7. Ability to read and communicate in English at a working level.
8. Skills in report preparation and presenting data to executives.
9. Maintains confidentiality, possesses integrity, and has high responsibility.
10. Courage to inquire and challenge when information is incomplete or does not comply with policy.
11. Good personality, polite, confident, appropriately dressed, and maintains a professional image.
12. Ability to work under pressure and coordinate with senior executives.