Assistant to the Head of the Non-Medical Service in the Department for General and Legal Affairs and Public Procurement Affairs, Legal and Economic-Financial Affairs Service

Institute of Virology, Vaccines and Sera Torlak Belgrade ul: Vojvode Stepe br.458

On the basis of Article 114 of the Law on Health Care ("Sl. glasnik RS" No. 25/2019, 92/2023 – am. interpretation and 29/2025 – decision of the US) and Article 23 of the Statute of the Institute of Virology, Vaccines and Sera "Torlak", the Regulation on the procedure for obtaining consent for new employment and additional work engagement with users of public funds ("Sl. glasnik RS", No. 159/20 and 116/23), Articles 7 and 8 of the Special Collective Agreement for health institutions whose founder is the Republic of Serbia, autonomous province and local self-government unit ("Sl. glasnik RS", No. 96/2019, 58/2020 – Annex, 135/2022 and 2/2024 Agreement on the extension of the validity period), and in accordance with the Personnel Plan of the Institute of Virology, Vaccines and Sera "Torlak", the Institute of Virology, Vaccines and Sera "Torlak", issues

A D V E R T I S E M E N T

FOR EMPLOYMENT

Point 1.

An employment is advertised for a FIXED TERM, to replace an absent employee until their return, for the following jobs:

Assistant to the Head of the Non-Medical Service in the Department for General and Legal Affairs and Public Procurement Affairs, Legal and Economic-Financial Affairs Service, for a fixed term to replace an absent employee until their return, with full-time employment, with a probationary period, 1 (one) executor.

Job description:

plans and organizes work in the organizational unit in accordance with the plans of the Legal and Economic-Financial Affairs Service and the "Torlak" Institute,

monitors the implementation of procedures at the Institute level and legal regulations,

plans, prepares and approves Standard Operating Procedures (SOPs), and their amendments and additions,

is responsible for the implementation of Standard Operating Procedures (SOPs) in the Institute,

prepares the proposed work plan of the organizational unit,

coordinates and supervises the execution of tasks within the scope of work of the organizational unit,

prepares individual legal acts in accordance with positive regulations (decisions, solutions, certificates, statements, and other acts) and provides proposals for general legal acts to the Head of the Non-Medical Legal and Economic-Financial Affairs Service and the Director of the Institute at multiple levels of health care,

drafts contracts, contract annexes and, if necessary, provides interpretations thereof,

provides legal opinions upon the order of the Director of the Institute at multiple levels of health care and/or the immediate supervisor,

performs control during the preparation of sessions of the Management and Supervisory Board: prepares analyses, reports, drafts of decisions and conclusions from the meetings of the governing bodies,

performs control of associates who perform professional tasks during the announcement of competitions and advertisements,

is responsible for the proper maintenance of records on work-engaged persons in the Institute (their number, personal data, type and level of professional qualification, training, contracts and their validity, other data important for the work of the Institute),

is responsible for the proper maintenance of files and personal records of employees, as well as updating data on employees,

is responsible for the accuracy and completeness of documentation during the work engagement of persons in the Institute,

is responsible for the timely submission of applications, changes, and terminations of employees for mandatory social insurance,

prepares the annual leave plan at the Institute level, combining the annual leave plans of the organizational units of the Institute,

is responsible for the proper maintenance of records on temporary incapacity for work and other types of employee absences in the Institute,

is obliged to communicate with all competent inspections and, in accordance with their orders, submit the necessary documentation regarding employees, governing, management, and work bodies of the Institute,

organizes, coordinates, supervises, and is responsible for the work of the archive,

is responsible for the proper maintenance of records of incoming and outgoing documents of the Institute,

is responsible for the timely and proper delivery of documentation to employees, managers of organizational units in the Institute, and third-party legal and natural persons,

approves requests for the procurement of goods, services, and works within their organizational unit,

provides professional opinions and comments on procurement requests and, if necessary, processes procurement requests,

participates in the preparation of the Institute's bids for participation in public procurement procedures (performs legal analysis of tender documentation, provides suggestions regarding questions related to the tender documentation, controls the formal correctness of the bid, analyzes submitted decisions on contract award and/or decisions on suspension of the procedure, prepares requests for the protection of bidders' rights),

issues work orders to employees in the organizational unit,

prepares the Public Procurement Plan,

prepares quarterly and annual reports for the Public Procurement Office and the State Audit Institution,

is responsible for maintaining records of conducted public procurement procedures,

in public procurement procedures, prepares and drafts the following acts:

Decisions on initiating the public procurement procedure,

Solutions on forming the commission for the public procurement procedure,

tender documentation,

Calls for submission of bids in public procurement procedures,

responses to requests for additional clarifications of tender documentation,

Minutes on the opening of bids in public procurement procedures,

Reports on the professional evaluation of bids,

Decisions on contract award and Decisions on the suspension of the public procurement procedure,

Notifications of concluded contracts and Notifications of the suspension of public procurement procedures,

responses to requests for the protection of bidders' rights in public procurement procedures,

prepares and drafts contract proposals after conducted public procurement procedures,

processes requests for the procurement of goods, services, and works,

is responsible for the record of concluded contracts, contract validity period, and the quantitative and financial utilization of contracts,

cooperates with other organizational units regarding the preparation of specifications for public procurement procedures announced by the Institute,

acts in accordance with the provisions of the general act that more closely regulates public procurement procedures and participates in the preparation of its amendments and additions,

assesses possibilities for improving quality, efficiency, and productivity of overall business and technological development, cost reduction, and provides proposals for the improvement of all the aforementioned,

timely prepares the needs for goods, services, and works as well as their specifications required for the preparation of the Public Procurement Plan and forwards them to the Head of the Non-Medical Legal and Economic-Financial Affairs Service,

prepares the plan of needs for goods, services, and works at the organizational unit level and requests them in a timely manner,

maintains records of employee attendance at their workplace within the organizational unit,

transfers knowledge and experience and works towards achieving the independence of associates,

maintains a good working atmosphere,

proposes stimulations and demotivations based on work results and certain criteria,

achieves intensive communication and cooperation with the managers of other organizational units in the Institute,

monitors legal regulations and professional literature that enables them to successfully perform the stated tasks,

performs other tasks upon the order of the immediate and/or higher supervisor,

is responsible for their work to the Head of the Non-Medical Legal and Economic-Financial Affairs Service and/or the higher supervisor.

Special conditions for establishing an employment relationship for the jobs of Assistant to the Head of the Non-Medical Service in the Department for General and Legal Affairs and Public Procurement Affairs, Legal and Economic-Financial Affairs Service are:

Higher education:

• Faculty of Law,

• passed professional exam for a public procurement official, in accordance with the law,

minimum 3 years of work experience in performing legal affairs,

knowledge of computer work,

knowledge of the English language.

Conditions for establishing an employment relationship for the jobs more closely described in Point 1 of this Advertisement are prescribed by the Labor Law, the Special Collective Agreement for health institutions whose founder is the Republic of Serbia, autonomous province and local self-government unit, and the Rulebook on the organization and systematization of jobs in the Institute of Virology, Vaccines and Sera "Torlak".

Point 2.

Along with the application to the advertisement, candidates are obliged to submit the following documents:

Curriculum Vitae,

Photo copy of the Diploma of acquired education,

Certificate of passed professional exam for a public procurement official,

Other documents that are significant for the selection of candidates.

By applying to the advertisement, the candidate gives their consent for the processing of personal data for the purposes of selecting candidates for employment. The data is managed and processed by the Department for General and Legal Affairs and Public Procurement Affairs of the Institute of Virology, Vaccines and Sera "Torlak" for the purpose of conducting the procedure for establishing an employment relationship and cannot be used for other purposes.

Point 3.

The commission for conducting the employment procedure will consider all timely and orderly applications.

Candidates who have submitted timely and orderly applications to the advertisement may be called for an interview to provide additional data that may be important for the decision on employment (previous work experience, average grade during schooling, additional education or qualification, duration of schooling, etc.).

The selection of the candidate is decided by the Director of the Institute.

Point 4.

The deadline for candidate application is 8 (eight) days from the day of publication of the public advertisement.

Candidates will be informed about the Decision on the selection of the candidate or the suspension of the public competition on the website of the "Torlak" Institute in the Advertisements/Competitions section, which will simultaneously be published on the "Torlak" Institute Notice Board, whereby all candidates will be considered informed about the outcome of the public competition.

Point 5.

Interested candidates submit applications exclusively electronically to the address konkurs@torlak.rs .

By Authorization of MZ number

119-05-589-1/2025-04

Ivana Marinković, dipl.econ.