Senior Administration Officer

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Job purpose & scope:

Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.

Safe delivery and handover of the project to the owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents ‘best value’ for the owner and their stakeholders.

To provide cost and estimating management, leadership and support for all project activities.

Oversee budget, cost, estimating, progress measurement and forecasting activities of the EPC contractor and ensure these are aligned to the overall project objectives.

Support the project controls manager and provide functional support to the project PMC and owner’s teams.

Principal accountabilities:

Support office administration and facilities management

Provide personnel administration and mobilization support

Arrange air tickets, hotel bookings, site accommodation, and transportation

Coordinate staff movements between HQ, site, and home country

Manage vehicle allocation, driver coordination, and transport schedules

Support emergency travel and mobilization requirements

Control logistics costs in line with approved budgets

Maintain administrative records, correspondence logs, and filing systems

Support document controllers with transmittals, courier handling, and archiving

Manage incoming/outgoing letters, packages, and official communications

Ensure proper confidentiality and controlled access to sensitive documents

Maintain attendance, timesheets, and leave records for PMC personnel

Coordinate with project controls / HR for timesheet validation and payroll inputs

Track annual leave balances and support leave utilization planning

Issue reminders on contract end dates and leave encashment policies

Manage admin-related vendors (transport, catering, cleaning, accommodation)

Support procurement with quotations, LPO follow-ups, and service contracts

Monitor vendor performance and service-level compliance

Process invoices related to admin services for finance verification

Support cost tracking for admin and logistics budgets

Verify invoices, receipts, and supporting documents before finance submission

Maintain petty cash records (if applicable)

Act as focal point for administrative coordination with client and contractors

Support client audits, meetings, and visits (logistics and arrangements)

Ensure alignment with client administrative procedures and site rules

Ensure compliance with company, client, and regulatory requirements

Support internal and external audits (HR, HSE, ISO, client audits)

Maintain updated administrative procedures and trackers

Provide regular admin status reports to PMC management

Qualification and experience

A bachelor’s degree in any discipline or equivalent from an accredited university.

Relevant years' experience as administrator or similar role in oil & gas or petrochemical projects including experience in GCC region.

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.