office assistant
*Overview* We are seeking a detail-oriented Admin Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our AP/AR processes, including invoicing customers, managing paperwork, data entry, and resolving issues while optimizing costs and maintaining quality. This position requires strong organizational skills and the ability to work collaboratively in a fast-paced environment.
*Responsibilities*
- Maintain accurate shipment records.
- Communicating with internal teams, external partners, and customers to resolve issues and provide updates.
- Developing and maintaining positive relationships with suppliers, carriers, and customers.
- Preparing customs and assisting with obtaining paperwork after loads have moved.
- Creating invoices, managing filing systems, and maintaining accurate order records using Prosoft
- Receive payments from customers and apply to accounts in the system; confirm payment details with customers as necessary.
- Monthly processing of accounts receivable statements and distribution to customers.
- Liaise with A/P teams to ensure prompt processing of invoices.
- Accounting administration ? billing, set up assistance, process support & internal document posting.
- Credit apps
- Monthly CGC and Levy reporting
- The candidate should be comfortable with tasks outside of the core responsibilities
*Experience*
- Strong data analysis skills to interpret logistics data effectively.
- Knowledge of shipping and receiving processes, including customs regulations if applicable.
- Excellent organizational skills with attention to detail.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Proficient in Microsoft Office Suite; experience with specialized logistics software is advantageous.
Join us as we strive for excellence in our logistics operations while providing exceptional service to our clients!
Job Type: Full-time
Pay: $40,000.00-$55,000.00 per year
Benefits:
- On-site parking
- Paid time off
Education:
- Secondary School (preferred)
Experience:
- Logistics: 1 year (preferred)
Language:
- fluent English (required)
Work Location: In person