1. Accounts Payable (AP) Operations
- Perform 3-way matching of Purchase Orders (PO), Good Received Notes (GRN), and Supplier Invoices.
- Enter vendor invoices, debit notes, and credit notes into the accounting system with correct GL account coding and tax treatment.
- Verify supplier bank account details and ensure proper internal authorization approvals before payment processing.
- Prepare payment batches for management release.
- Maintain an updated AP Aging Report and manage supplier payment schedules to avoid credit holds.
2. Vendor Management & Reconciliation
- Perform monthly vendor statement reconciliations against ledger balances; investigate and resolve discrepancies promptly.
- Handle vendor queries regarding payment status, invoice disputes, and receipt confirmations.
- Maintain master vendor data in the ERP systems.
3. General Accounting & Support
- Process employee expense claims and petty cash disbursements.
- Assist the Senior Accounts Executive with routine bank reconciliation and cash flow tracking.
- Assist in organising and maintaining systematically filed accounting documents (tax invoices, payment vouchers, bank statements) for audit readiness,
- Support in annual audits by retrieving requested supporting schedules and documentation.
- Ad hoc duties as assigned by Manager.
Requirements:
- Minimum LCCI/ Diploma in Accounting or equivalent.
- 2-3 years of relevant accounting experience.
- Proficient in MS office (Excel) and have experience in using ERP system.
- Able to work independently to meet datelines.
