office administrator

Job Overview

Securisquad Services: Your safety is our responsibility.

Securisquad Services is currently hiring a detail-oriented and organized Office Administrator to join our Vancouver office.

The ideal candidate will be responsible for supporting daily office operations, assisting with invoicing and accounts receivable, coordinating with staff and management, and ensuring smooth administrative processes.

What You Will Do

Office Administration & Coordination

• Manage incoming phone calls, emails, and general office inquiries.
• Receive potential client inquiries and forward leads to the appropriate managers.
• Follow up with managers regarding client inquiries and pending tasks.
• Assist the hiring manager with the initial stages of recruitment, including reviewing applications, screening candidates, conducting initial candidate outreach, and coordinating interviews.
• Maintain organized employee records, documents, and office files.
• Assist employees with security guard licensing applications, renewals, and documentation.
• Coordinate with security staff regarding administrative requirements and outstanding documents.
• Provide general administrative support to management and other departments.

Invoicing & Accounts Receivable

• Assist with preparing, processing, and tracking client invoices.
• Maintain accurate invoicing and accounts receivable records.
• Follow up on outstanding invoices and pending client payments.
• Coordinate with clients and internal management regarding billing inquiries.
• Support basic accounting and recordkeeping activities.

Payroll & Staff Coordination

• Assist with compiling employee hours, timesheets, and payroll-related information.
• Follow up with employees and managers regarding missing or incomplete timesheets.
• Maintain accurate employee information and payroll documentation.
• Support management with staff follow-ups and internal communication.

Requirements

• Previous experience in office administration, administrative assistance, or a similar role.
• Basic knowledge of invoicing, accounts receivable, and payroll processes.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Previous experience using LinkedIn and Indeed for professional networking, candidate searches, or recruitment-related activities is required.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional telephone etiquette and customer service skills.
• Ability to handle confidential employee and company information.
• Ability to work independently and collaboratively with management and staff.
• Experience in the security industry is an asset but not required.

Shift Details

• Location: Vancouver, BC
• Schedule: Monday to Friday
• Shift Timing: 9:00 AM ? 5:30 PM
• Pay Rate: $21.00?$25.00 per hour
• Position: Full-Time, On-site

About Securisquad

At Securisquad Services, we are more than just a security company in Canada. We take pride in our team of dedicated security professionals and our commitment to providing reliable, professional security solutions.

Our core values of professionalism, customer service, teamwork, safety, accountability, and innovation guide us in building lasting relationships with our clients and employees.

Your trusted security company in Canada.

Pay: $21.00-$25.00 per hour

Expected hours: 40.0 per week

Application question(s):

• Which administrative or accounting software have you previously used (e.g., Microsoft Excel, QuickBooks, or other invoicing/payroll systems)?
• What makes you a good fit for this position, and how do your skills and experience align with the responsibilities outlined in the job description?
• This is a full-time, on-site position at our Vancouver office, Monday to Friday, from 9:30 AM to 5:00 PM. Are you available to work this schedule? If yes, what is your