Purchasing Admin
Purchasing Officer / Purchasing Admin Staff — Gurih 7 & Rumah Talas Salary Role Summary Handle day-to-day purchasing operations across Gurih 7 and Rumah Talas, ensuring items are available, supplier follow-up runs properly, documents are complete, and purchasing administration is disciplined, accurate, and timely. Key Responsibilities
- Handle purchasing process from approved PR, quotation request, supplier follow-up, PO preparation/release, until delivery monitoring.
- Source suppliers, request quotations, compare options, and support price-value evaluation.
- Follow up supplier lead time, delivery status, urgent items, shortages, and unresolved orders.
- Ensure purchased items match agreed specs, quantity, quality, price, and required timeline.
- Coordinate closely with warehouse, user departments, receiving, and related teams to prevent stockout and support smooth operations.
- Prepare and maintain purchasing documents, PO records, supplier database, price lists, trackers, and filing completeness.
- Support disciplined documentation for PR, quotation comparison, PO, delivery follow-up, and related purchasing records.
- Highlight supplier issues, price movements, supply risks, and potential improvement opportunities.
Requirements
- Diploma (D3) or Bachelor’s degree (S1) in Supply Chain, Logistics, Business, Management, Accounting, Administration, or related field.
- Minimum 1–2 years experience in purchasing, procurement, or purchasing admin role; F&B/hospitality experience is preferred.
- Understand basic purchasing flow, supplier coordination, and document discipline.
- Good follow-up discipline, organized, responsive, and detail-oriented.
- Good Excel / Google Sheets skills; able to handle trackers and purchasing records neatly and accurately.
- Able to work fast, prioritize properly, and handle operational urgency.
- Good communication skills for coordination with suppliers and internal teams.
- Honest, disciplined, and reliable in handling purchasing data and documents.
- Bonus: experience using POS/ERP systems (ESB is a plus).
Skills: Microsoft Excel, Google Sheets, Organizational Skills, Data Entry, Office Administration, Administration, Microsoft Outlook, Google Docs, Attention to Detail, Microsoft Office