CEO Personal Assistant

Executive Support & Calendar Management

• Manage the CEO's calendar, scheduling meetings, calls, and appointments and resolving conflicts proactively
• Prepare the CEO for meetings with agendas, briefing notes, and relevant documents in advance

• Attend key meetings when required, taking minutes and tracking action items to completion
• Screen and prioritize incoming requests, calls, and visitors on the CEO's behalf

Communications & Correspondence

• Draft, proofread, and send correspondence, emails, and official letters in Arabic and English on the CEO's behalf
• Act as the first point of contact between the CEO and internal teams, clients, government bodies, and partners

• Follow up on decisions and instructions issued by the CEO and report back on status
• Prepare presentations, reports, and executive summaries as requested

Travel & Event Coordination

• Arrange domestic and international travel, including bookings, visas, itineraries, and logistics
• Coordinate management meetings, client visits, and company events from planning through follow-up

• Manage expense reports and reimbursements for the CEO in line with company policy

Confidentiality & Document Management

• Handle highly confidential information, contracts, and employee or client data with strict discretion
• Maintain organized physical and electronic filing systems for the CEO's office, including contracts and legal documents

• Track contract renewals, licenses, and important deadlines and alert the CEO in advance

Cross-Functional Coordination

• Liaise with department heads (HR Operations, Personnel, and Finance) to collect updates and reports for the CEO
• Support the CEO's follow-up on client accounts and key company initiatives

• Coordinate with different teams when CEO signatures or approvals are required on official filings

Working Hours & Availability

• Maintain flexible working hours aligned with the CEO's schedule, including early starts, late finishes, and occasional weekend work when business needs require
• Remain reachable outside standard hours to handle urgent travel changes, such as flight disruptions, rebookings, visa or itinerary issues, and last-minute trips

• Respond promptly to urgent business requests, meeting changes, and time-sensitive matters raised by the CEO
• Coordinate a backup arrangement with a designated colleague during planned leave to ensure uninterrupted support to the CEO

• Bachelor's degree in Business Administration, Office Management, or a related field
• 4–7+ years of experience as an executive or personal assistant to a CEO or senior management, preferably in services or consultancy

• Excellent Arabic and English written and spoken communication skills
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar/email management tools

• Strong organizational skills with the ability to manage multiple priorities under pressure