office administrator

RESPONSIBILITIES & QUALIFICATIONS

This position includes three responsibilities:

Office Administrator:

• responsible for our paperless office flow of documents including copying paper documents, creating PDFs and organizing server database
• assisting our staff accountants with creating electronic accounting files, tax files and other
• communicating directly with our clients to schedule engagements, and to obtain signatures using electronic document signature software
• assisting with invoicing clients and maintaining and collecting accounts receivable
• maintaining and updating record systems, both digital and physical file system
• excellent knowledge of MS Office (Outlook email, Word, Excel) and Adobe
• excellent computer skills and familiarity with current software - must be able to navigate computer software and online software quickly
• candidate must learn quickly, have a keen eye for mistakes, and strive for perfection

Bookkeeping:

• assisting our staff accountants with client bookkeeping engagements as needed
• bookkeeping through entire process including payroll
• Knowledge of Profile tax, Caseware, Quickbooks, QBO or other online bookkeeping software is an asset
• Direct communication with clients

Receptionist:

• Front-line duties including answering telephones and greeting clients in person.
• Courteous, friendly and confident manner
• Excellent communication and verbal skills and extremely well organized.

This is one position with ability to perform all above functions seamlessly and continuously

We offer a beautiful location and a relaxed office environment in which to work.

We offer employee benefits insurance coverage (shared cost) and a health spending account.

Job Type: Full-time

Pay: $25.00-$27.00 per hour

Work Location: In person