Office & Management Assistant

Work & Live in Greater Rotterdam The Hague

Office & Management Assistant - The Netherlands Maersk Part-time Posted on Sep 16, 2026

Office & Management Assistant

The Office & Management Assistant provides administrative and organizational support to leaders, teams, and visitors, ensuring the efficient day-to-day operation of business activities. The role is responsible for coordinating calendars, meetings, correspondence, travel arrangements, reporting, and general office administration.

Key Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Coordinate travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Act as a point of contact for general office administration activities.
• Support internal communications and office-related initiatives.
• Assist with the planning and coordination of meetings, workshops, and team events.
• Maintain and update administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Ensure accurate documentation and timely completion of administrative processes.
• Build effective working relationships with internal stakeholders and external partners.
• Provide professional support to visitors and colleagues.

What We're Looking For

• Previous experience in administration, management assistance, executive assistance, office coordination, or a similar support role.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Thrives in multinational stakeholder environment .
• Strong verbal and written communication skills.
• Ability to prioritize workload and manage competing demands.
• Proficiency in Microsoft Office application...