Engineering Admin - Operation (Jakarta)

About Kozystay: Kozystay is a fast-growing early-stage hospitality technology start-up focusing on the short-term rental industry. Kozystay provides premium end-to-end property management solutions, leveraging technology to streamline operational processes and deliver a seamless experience for both property owners and guests Kozystay is looking for driven and passionate individuals to join our team. We offer opportunities for fast career progression, a high-performing environment, and a collaborative company culture. We are currently looking for an Admin General Maintenance – Operations to support our day-to-day maintenance operations and administrative processes.

Job Description:

• Manage and monitor General Maintenance Work Orders (WO) through Operto, including WO status, technician reports, completion updates, and supporting documentation.
• Prepare and maintain daily, weekly, and monthly General Maintenance reports, including WO performance, productivity, SLA, and outstanding jobs.
• Handle General Maintenance invoice administration, including checking invoice details and completeness of supporting documents.
• Monitor and maintain records of material, spare parts, and tools used for General Maintenance activities.
• Organize and maintain maintenance-related documents, records, and reports.
• Coordinate with Technicians, Supervisors, Finance, and Operations teams to ensure smooth maintenance and administrative processes.
• Support other administrative tasks related to General Maintenance and Operations as required.

Requirements:

• Minimum SMK/D3, preferably in Administration, Engineering, Hospitality, or a related field.
• Minimum 1 year of experience in Engineering/Maintenance Administration, Operations Administration, or a similar position.
• Proficient in Microsoft Excel/Google Sheets and comfortable working with data and reports.
• Familiarity with Work Order (WO) systems or maintenance management platforms is a plus.
• Detail-oriented, organized, and able to manage multiple tasks and documentation accurately.
• Good communication and coordination skills, with the ability to work effectively with Technicians, Supervisors, Finance, and Operations teams.
• Willing to work in a fast-paced and dynamic environment.

Skills: Teamwork, Administration, Engineering, Microsoft Word, Microsoft Office, Hotel Management, Microsoft Excel