administrative assistant
Education:
Secondary (high) school graduation certificate.
Budgetary responsibility:
0 - $100,000.
Tasks:
- Direct staff.
- Evaluate daily operations .
- Open and distribute mail and other materials.
- Plan and organize daily operations.
- Record and prepare minutes of meetings, seminars and conferences.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Oversee the analysis of employee data and information.
- Answer electronic enquiries.
- Oversee the preparation of reports.
- Advise senior management.
- Respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Conduct research.
- Perform data entry.
- Maintain and manage digital database.
Computer and technology knowledge:
- MS Excel.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- Electronic mail.
Security and safety:
- Criminal record check.
Work conditions and physical capabilities:
- Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Large caseload.
- Large workload.
- Work with minimal supervision.
Personal suitability:
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Team player.
- Accurate.
- Client focus.
- Reliability.
- Time management.
- Adaptability.
- Accountability.
- Dependability.
- Due diligence.
- Quick learner.
Screening questions:
- Are you currently a student?.
- Do you have experience working in this field?.
Experience:
1 year to less than 2 years.
Support for youths:
- Participates in a government or community program or initiative that supports youth employment.
- Offers on-the-job training tailored to youth.
- Offers mentorship, coaching and/or networking opportunities for youth.
- Provides awareness training to employees to create a welcoming work environment for youth.