SENIOR STAFF

Job Summary

Develop and manage accurate import and export shipping documentation within sea-freight operations. Coordinate shipments, ensure compliance with trade regulations, maintain records, and support operational efficiency in a dynamic team environment.

Responsibilities

• Prepare, check, and process complete sets of shipping documents including Bill of Lading (B/L), Arrival Notice (A/N), invoices, and daily receipts to ensure accuracy and compliance.
• Apply knowledge of Dangerous Goods (DG) and special cargo documentation to prepare required shipping paperwork.
• Monitor vessel ETA/ETD schedules, documentation cut-offs, and deadlines to coordinate timely shipment processing.
• Coordinate shipment details with internal departments, customers, and overseas offices to ensure smooth operations.
• Follow up on documents, Portnet, Delivery Order (D/O), Original B/L, and electronic/telex release procedures to facilitate shipment clearance and payments.
• Ensure shipments comply with trade regulations, Incoterms, and company Standard Operating Procedures (SOPs) to maintain legal and operational standards.
• Prepare and file manifest documents, including Manifest, EDI, and Permit, for customs submission to support regulatory compliance.
• Maintain systematic filing and accurate data entry of shipping documents, invoices, and daily receipts into internal and finance systems for audit and tracking purposes.
• Perform other ad hoc assignments or tasks as assigned by supervisors or management to support team objectives.
• Provide feedback and suggestions to improve workflow and operational efficiency within the shipping documentation process.

Preferred competencies and qualifications

• 1 to 3 years of relevant industry experience in import and export documentation.
• Working knowledge or experience in import and export documentation processes.
• Proficiency in Microsoft Office applications (Excel, Word).
• Knowledge of Artificial Intelligence (AI) applications is an added advantage.
• Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines effectively.
• Excellent communication skills to collaborate with team members and external partners.
• Proactive learner with the ability to adapt quickly to new systems and processes.