Receptionist

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

We are seeking a Receptionist to join our Riyadh office.

This role reports to the Operations Manager.

Responsibilities include:

Responsible for overall presentation of reception area ensuring areas are clean, tidy and in a professional manner

Handle incoming phone calls and direct as required (via switchboard if required). Take messages and pass on where appropriate

Welcome visitors and show them to appropriate room. Provide guest Wi-Fi password when required. Assist with any special requests they may have

Tidy up conference room(s) and visitor rooms after use and ensure they look presentable

Check whether faxes received and check paper levels in printer

Deal with voicemail messages

Make reservations for video/conference rooms and organise/set up video/ conference calls when required using Room Scheduler

Reserve Visiting Attorney Offices (VAO) and set up necessities when required

Request catering/beverages for meeting attendees and liaise with catering team where necessary

Check and respond to emails

Liaise and organise local couriers for outgoing documents and manage outgoing mail

Distribute incoming documents, correspondence and parcels to respective staff. (Where required, record mail in logbook/Excel)

Administrative tasks such as filing, scanning, photocopying and binding of documents as required

Arrange transportation (taxi/flights) and accommodation as required

Organise restaurants where appropriate

Assist in any other administrative duties as assigned

Qualifications:

Excellent communication and organisational skills

Ability to use own initiative and to think clearly and logically at all times

To remain calm under pressure during busy periods

Ability to undertake multiple tasks and prioritise accordingly

Excellent customer service skills and professionalism

Flexible and proactive approach to work

Professional presentation

Good interpersonal and team skills

Willingness to work overtime when required

Experience:

Strong English language skills; reading, writing and speaking

Experience working with Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)

Experience working with CISCO Phones

Experience working with Room Scheduler or similar

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com . Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.