HR and Administrative Assistant (WFH 2 day) - Max 25K

Your tasks

• General Administration & Coordination: Manage day-to-day office communications, schedule meetings, coordinate travel arrangements, and provide operational support to management and project teams.
• Billing & Financial Support: Assist with billing workflows—monitoring incoming vendor invoices (including international SaaS/tools), issuing client invoices accurately, processing expense reimbursements, and coordinating with the accounting team.
• Office Operations & Facilities: Oversee office environment, cleanliness, and inventory (supplies, drinking water, and facilities); coordinate with building management, vendors, and housekeepers, including logistics for office improvements or relocations.
• Employee Welfare & HR Admin: Support employee onboarding/off-boarding logistics, maintain group health insurance and Social Security (SSO) records, and coordinate internal employee engagement activities.
• Corporate & Legal Documentation: Assist with requesting and maintaining routine corporate records (e.g., company certificates), updating official entity information with government agencies, and managing physical/digital filing systems.
• Ad-hoc Projects: Support company events, internal initiatives, and special cross-functional projects as needed.

Requirements

1. 1-2 years of experience as an Administrative Assistant or in a similar administrative role
2. Excellent organizational skills and attention to detail
3. Strong communication and interpersonal skills
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
5. Ability to work independently and as part of a team
6. Knowledge of office management procedures and practices
7. Good Command in English

Other

Location: Block 28X (MRT Samyan) Working day: Mon - Fri