Technical Engineering Clerk

Job Description

We are seeking a detail-oriented and organized Administrative Clerk / Technical Engineering Clerk to provide comprehensive administrative and clerical support to the Department Head, ensuring smooth day-to-day office operations. The ideal candidate will be responsible for maintaining documentation, coordinating schedules, processing administrative requests, and supporting internal communication while ensuring accuracy, confidentiality, and efficiency.

Key Responsibilities

Provide administrative and clerical support to the Department Head.

Maintain employee records, filing systems, and timekeeping documentation.

Process leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions.

Prepare reports, letters, meeting minutes, and official correspondence.

Manage calendars, schedule meetings, appointments, and travel arrangements.

Handle incoming calls, emails, visitors, and general correspondence professionally.

Review, edit, and format documents to ensure accuracy and compliance.

Monitor office supplies, equipment, and administrative procedures.

Coordinate communication between the Department Head, internal teams, and external stakeholders.

Perform other administrative duties as assigned.

Requirements

5 - 8 years of work experience.

Diploma in one of the following disciplines: Business Administration, Human Resources, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), Marketing.

Provide clerical support to a Department Head.

Scope includes routine clerical tasks.

Maintain department timekeeping and filing systems, initiate employee actions, expense reimbursements, leave processing, vendor payments, gate passes, and other miscellaneous system-related tasks.

Type reports, letters, and other routine correspondence; take dictation and minutes as required.

Manage diary, schedule meetings and appointments, and handle travel arrangements.

Screen and direct telephone calls and visitors accordingly; handle requests and queries appropriately.

Receive and distribute incoming mail and correspondence.

Act as point of contact for document review, editing, and formatting.

Operate office equipment and maintain office systems and procedures.

Act as point of contact between the Director and direct reports, as well as other internal and external contacts; order and manage office supplies.

Perform other duties as requested by the Department Head.