ABOUT US
Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.
Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.
ABOUT THE ROLE
We are now seeking an experienced Executive Assistant to join us on a part-time basis to support our CEO and Leadership Team. This is a high-trust, high-impact role designed to increase executive effectiveness while ensuring the workplace operates smoothly and professionally.
Working closely with the CEO, you will act as a trusted partner, combining discretion, operational discipline, and excellent communication to deliver effective support across the business.
While reporting to the Head of People & Culture, the role works in close partnership with the CEO and Leadership Team. This role will provide coordination support across the leadership team, however, the primary focus is supporting the CEO and enabling leadership effectiveness across the organisation.
This role suits someone who enjoys bringing calm, clarity, and structure to a fast-moving leadership environment.
WHAT YOU WILL DO
Executive Support to CEO
Provide high-level administrative and strategic support to the CEO
Manage complex calendars, schedule coordination, and key communications
Prepare board packs, leadership presentations, executive reports, and other critical documents
Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making
Oversee preparation, follow-up, and action tracking for leadership and board meetings
Draft and coordinate internal communications on behalf of the CEO
Handle travel logistics, expenses, and other administrative workflows
Maintain organised filing systems for presentations, reports, and board materials
Leadership & Meeting Effectiveness
Coordinate Leadership Team agendas and supporting documentation
Implement clear action tracking and follow-through processes across leadership meetings
Improve meeting discipline, documentation, and follow-up standards
Support effective use of collaboration tools (Microsoft 365, Monday.com)
Office Operations & Culture
Oversee day-to-day office operations to ensure a safe, clean, and efficient workplace
Coordinate on-site gym facilities and other workplace amenities
Oversee procurement of office stationery, equipment, and home office supplies
Support internal events and leadership offsites
Assist with GPTW processes and engagement initiatives
What Success Looks Like
In this role, success will be measured by the positive impact you have on leadership effectiveness and organisational coordination. Within your first months, you will:
Ensure the CEO’s calendar, meetings, and priorities run smoothly and efficiently
Improve preparation, documentation, and follow-through for leadership meetings
Bring structure and clarity to key communications, reports, and presentations
Reduce administrative workload across the leadership team
Contribute to a well-organised, professional, and positive workplace environment
WHAT YOU WILL BRING
To be a great fit for this role you will have:
3+ years supporting senior leadership or C-suite
Exceptional organisational and prioritisation skills
High emotional intelligence and discretion
Strong written communication and presentation capability
Comfortable operating independently and making informed decisions
Strong Microsoft 365 proficiency
Experience improving processes and bringing structure is highly desirable
WHAT WE OFFER
Salary DOE
23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
Extensive Family Friendly Policies
On Site Free Gym Access
Flexible and Hybrid Working Options
Company Pension Scheme with Life Assurance
Educational Assistance Program
Colleague Reward & Recognition Scheme
Onsite canteen with coffee, light breakfast and snacks provided.
Staff parking
Certified Great Place to Work
TO APPLY
To apply, please submit your CV to recruitment@codexltd.com. Due to high volumes, only shortlisted candidates will be contacted.