Project Coordinator (ARCH/ID)

Description:

At CDH Partners, we know each client's goals are completely unique. That's why we collaborate closely with every client to understand their individual needs and vision – whether it's architecture, interior design, or master planning.

As a nationally recognized, woman-owned design firm, our diverse team of architects, interior designers, engineers, and specialists believes the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving. Our building designs are born from true collaboration – blending your vision with our creative architecture, the latest technology, and comprehensive industry research.

Position Overview

We're seeking a detail-oriented Project Coordinator to play a vital role in ensuring the smooth execution of our design projects. Acting as a central point of contact, you'll manage documentation, track progress, and facilitate effective communication across all stakeholders—including project teams, clients, consultants, and internal departments. This role is essential to maintaining organized workflows, ensuring timely information flow, and keeping projects on schedule and within scope.

What You'll Do

Project Administration & Documentation

Establish and maintain comprehensive project files (digital and physical), ensuring proper organization, version control, and accessibility

Manage project-related correspondence, including modeling, formatting, and distributing letters, memos, and emails

Track and distribute project documents such as drawings, specifications, RFI logs, submittal logs, meeting minutes, and change orders

Maintain and update project schedules, task lists, and deadlines, alerting Project Managers to potential conflicts or delays

Coordinate and prepare project reports, presentations, and proposals as requested by project teams

Assist with contract administration tasks, including tracking project phases, invoicing support, and consultant agreements

Prepare and process project-related expense reports and purchase orders

Meeting Coordination & Communication

Prepare and distribute meeting agendas, take detailed meeting minutes, and ensure action items are documented and followed up on

Organize and maintain contact lists for project teams and external stakeholders

Assist with preparation for client presentations and reviews, including printing, binding, and organizing materials

Support project communication related to architectural and interior design scope

Quality Control & Team Support

Accurately review and update documents, check for completeness, and help maintain version control of project files

Organize files, track project updates, and monitor basic timelines under supervision

Raise coordination issues and participate in resolving routine project challenges

Build rapport with internal colleagues and demonstrate professionalism in interactions with clients and consultants

Requirements:

What We're Looking For

Bachelor's degree in Architecture or Interior Design from an accredited university

1-3 years of experience in architecture, interior design, or related field

Capable of drafting professional emails, summarizing meetings, and sharing information clearly between internal teams, consultants, and clients

Ability to organize files, track project updates, assist in meeting notes, and monitor basic timelines under supervision

Strong attention to detail with ability to accurately review and update documents, check for completeness, and maintain version control

Comfortable asking questions, raising coordination issues, and participating in resolving routine project challenges

Excellent interpersonal skills with ability to build rapport with internal colleagues and demonstrate professionalism with clients and consultants

Strong organizational and time management skills

Effective written and verbal communication abilities

Collaborative team player with reliable work ethic

Desired Qualifications

Pursuit of architectural licensure (AXP hours completion and/or ARE preparation) is highly desirable and encouraged

Self-starter and initiative-taker with proven leadership capabilities

Coachable and open to feedback with commitment to continuous improvement

Actively seeking opportunities for learning and professional development

Previous internship or project coordination experience

Why Join CDH Partners?

Foundation for Growth : This role provides an excellent foundation for future career growth in architecture or interior design, with exposure to the full project lifecycle.

Professional Development : Work on real projects while receiving mentorship and guidance from experienced professionals, with tasks clearly defined and regular feedback provided.

Collaborative Culture : Join a supportive, team-oriented environment where your organizational skills and attention to detail directly impact project success and client satisfaction.

Diverse Projects : Gain experience across various project types and scales, working with talented architects, interior designers, and consultants.

How to Apply

Interested candidates should submit the following:

Current resume

Cover letter describing your interest in CDH Partners and this role

Portfolio (if available)

CDH Partners is an Equal Opportunity Employer committed to creating an inclusive environment for all team members

This position description is meant to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employment remains on an "at-will" basis.