office administrator
About the company
At Brilliance Homes, every home we build is personal. We believe the experience behind it should be just as thoughtful, organized, and welcoming.
What It Feels Like to Work Here You will be part of a collaborative team where organization, accountability, and care for the client experience matter. We value people who take pride in their work, support their colleagues, and contribute to a professional and respectful workplace.
Your tasks
We are looking for an Office Administrator with bookkeeping skills and QuickBooks experience to support our daily operations. This role is ideal for someone who enjoys keeping things organized, working with numbers, and helping a team stay on track.
About This Role You will provide administrative support to management and the construction team while maintaining accurate financial and project records. From coordinating paperwork and client selections to processing invoices in QuickBooks, your work will help keep our office and projects running smoothly.
Office Administration & Coordination
- Support daily office operations, including emails, phone calls, scheduling, and correspondence.
- Maintain organized project files, contracts, purchase orders, change orders, and company records.
- Assist with permit documentation, client selections, meeting preparation, and closing paperwork.
- Communicate with clients, trades, suppliers, and team members to collect information and follow up on outstanding items.
- Prepare documents, spreadsheets, reports, and meeting notes.
- Track deadlines and outstanding tasks, keeping management informed of items requiring attention.
Bookkeeping & QuickBooks
- Enter invoices, receipts, expenses, and other transactions accurately in QuickBooks.
- Maintain accounts payable and accounts receivable records.
- Review supplier and subcontractor invoices against purchase orders and supporting documentation.
- Assign expenses to the appropriate projects and accounts.
- Prepare invoices, track payments, and follow up on outstanding balances.
- Reconcile bank and credit card transactions.
- Organize financial records and assist the accountant with month-end and year-end requirements.
Requirements
- You have previous experience in office administration and bookkeeping.
- You have hands-on experience using QuickBooks and are comfortable working independently within the software.
- You understand accounts payable, accounts receivable, and bank reconciliations.
- You are comfortable using Google Workspace and Microsoft Excel.
- You are organized, accurate, and attentive to details.
- You communicate professionally and follow through on commitments.
- You take initiative, manage competing priorities, and ask questions when clarification is needed.
- You handle confidential information with discretion.
- You can commute to Country Hills now and Airdrie following our relocation in 2027.
- Experience in residential construction or homebuilding is an asset.
What we offer
Pay: $19.53-$25.00 per hour
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
How to apply
Please apply directly through Indeed with your resume. Include a brief introduction outlining your administrative background, bookkeeping experience, and familiarity with QuickBooks.
Other
Brilliance Homes | Country Hills, Calgary, AB ? Relocating to Airdrie in 2027
This is an in-person position. Our office is currently located in Country Hills in Calgary and will be relocating to Airdrie in 2027. Applicants must be able to commute to our current office and the future Airdrie location.
Expected hours: 40.0 per week
Work Location: In person