PURCHASING ADMIN

Job Description

Manage Material Procurement: Process orders for fresh food, dry ingredients, packaging, and general restaurant operational supplies.

Generate Purchase Orders: Create, verify, and issue Purchase Orders (PO) to approved suppliers and vendors.

Stock & Inventory Control: Perform regular stock takes (stock opname) with the kitchen and warehouse teams to prevent shortages.

Sourcing & Price Negotiation: Research new vendors, compare market prices, and negotiate contracts for the best price and quality.

Incoming Goods Inspection: Verify that delivered items match the PO and invoice in terms of quality, quantity, and expiration dates.

Daily Price Tracking: Monitor and update daily market price fluctuations, especially for fresh produce and seafood.

Financial Reporting: Prepare weekly/monthly purchasing reports and forward verified invoices to the finance team for payment.

Document Archiving: Maintain an organized and systematic filing system for all transactions, vendor contracts, and receipts.

Skills: Organizational Skills, Google Sheets, Google Docs, Customer Service, Data Entry, Administration, Microsoft Office, Office Administration, Microsoft Excel