office administrator

Education:

College/CEGEP.

Work setting:

Dental practice.

Tasks:

• Implement new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Coach.
• Oversee payroll administration.
• Office management.

Certificates, licences, memberships, and courses :

First Aid Certificate.

Computer and technology knowledge:

• Electronic mail.
• Social Media.
• Spreadsheet.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Google Drive.
• WordPress.
• Electronic medical records.

Technical terminology:

Dental.

Area of specialization:

Emergency care.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Large workload.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Screening questions:

1. Are you available for shift or on-call work?.
2. Are you available to start on the date listed in the job posting?.
3. Are you currently a student?.
4. Do you have experience working in this field?.
5. Do you have the required certifications listed in the job posting?.
6. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

1 year to less than 2 years.