HR&Admin Manager

Your tasks

About the Role We are seeking a proactive, hands-on and well-organised HR & Administration Executive to support our regional human resources, recruitment and administrative operations across Singapore, Malaysia and Vietnam, with additional cross-border coordination involving China and other international markets.

The successful candidate will be responsible for end-to-end recruitment, HR operations, overseas office administration and regional coordination. This role requires strong execution skills, attention to detail, cross-cultural communication abilities and the flexibility to manage multiple priorities in a fast-paced business environment.

1. Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process for positions across Singapore, Malaysia, Vietnam and other overseas markets as required.
• Develop job descriptions, prepare recruitment advertisements and publish vacancies across appropriate recruitment platforms, including LinkedIn, JobStreet, MyCareersFuture, VietnamWorks and TopCV.
• Proactively source candidates through online platforms, recruitment agencies, professional networks and direct approaches.
• Screen resumes, conduct initial interviews, assess candidate suitability and coordinate subsequent interview rounds with hiring managers and senior management.
• Prepare candidate profiles, interview summaries and recruitment progress reports to facilitate hiring decisions.
• Coordinate reference checks, background screening, salary negotiations, offer preparation and onboarding arrangements.
• Maintain candidate databases, recruitment pipelines and hiring progress trackers.

2. HR Operations & Employee Administration

• Support the full employee lifecycle, including onboarding, employment documentation, probation reviews, employee records, offboarding and exit procedures.
• Assist with employment contracts, HR policies, employee handbooks, leave administration, attendance records and payroll-related documentation.
• Coordinate work pass applications, renewals and other employment-related formalities for foreign employees, liaising with relevant authorities and external service providers.
• Support compliance with applicable employment legislation and regulatory requirements in Singapore and other regional markets.
• Assist with employee relations matters, performance management, staff welfare and internal HR communications.
• Maintain accurate and confidential personnel records and ensure timely completion of HR administrative tasks.

3. Regional Office Setup & Administration

• Support the establishment and ongoing operations of overseas offices, particularly in Malaysia and Vietnam.
• Coordinate office leasing, lease documentation, registered business addresses, renovation, furniture, equipment procurement and office handover arrangements.
• Liaise with landlords, property agents, contractors, vendors, service providers and local authorities as required.
• Assist with local hiring, employment documentation, office facilities, vehicle arrangements and other operational requirements for new and existing offices.
• Coordinate business travel, accommodation, transportation, meetings and itineraries for management and visiting colleagues.
• Provide general administrative and logistical support to ensure smooth regional operations.

4. Regional Coordination & Management Support

• Coordinate with headquarters, overseas colleagues and external partners on HR, recruitment and administrative matters.
• Support cross-border recruitment projects and facilitate communication between local candidates, hiring managers and relevant stakeholders.
• Prepare recruitment updates, HR reports, candidate assessments, meeting materials and other management reports as required.
• Assist with the implementation of HR systems, recruitment workflows, employee databases and standard operating procedures.
• Handle ad hoc HR, administrative and operational projects assigned by management, ensuring timely follow-up and execution.

Requirements

• Bachelor's degree or above in Human Resources, Business Administration, Management or a related discipline.
• Minimum 3 years of relevant experience in HR, recruitment or HR and administration, preferably in an international or regional business environment.
• Demonstrated experience in end-to-end recruitment, including candidate sourcing, resume screening, interviewing and offer coordination.
• Familiarity with recruitment platforms such as LinkedIn, JobStreet, MyCareersFuture or equivalent regional recruitment websites.
• Working knowledge of Singapore employment practices and HR administration; exposure to overseas employment requirements is an advantage.
• Strong organisational, coordination and problem-solving skills, with the ability to manage multiple assignments independently.
• Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and external stakeholders from different cultural backgrounds.
• Proficiency in Microsoft Office and HR systems; experience with applicant tracking systems (ATS) or HR management systems (HRMS) is an advantage.
• Fluency in English is essential. Proficiency in Mandarin Chinese is preferred due to frequent communication with Chinese-speaking management and colleagues.
• Willingness to support regional operations and undertake business travel when required.

• Experience supporting overseas office establishment or regional business operations.
• Experience recruiting for diverse functions, including engineering, finance, administration, executive support and operational positions.
• Familiarity with work pass procedures, employment documentation and coordination with government agencies or external consultants.
• A proactive, resourceful and hands-on approach, with strong ownership and follow-through.
• Ability to work under pressure, handle confidential information and respond effectively to changing business priorities.

What we offer

• Exposure to regional HR operations and cross-border recruitment projects.
• Opportunities to work closely with senior management and overseas business teams.
• A dynamic, international working environment with opportunities for professional development.